For Artists / Opportunities

Fremont Arts Council, Seattle / Seeks Donor Relations Coordinator-intern

Submission fee



The Fremont Arts Council (FAC) seeks a Donor Relations Coordinator to increase engagement and support from donors and sponsors.  This is a temporary contract position, March 1 through June 30, 2018, with a volunteer stipend.  Graduate level students, looking for internship are also encouraged to apply. 

The Fremont Arts Council’s mission is to engage community to cultivate the spirit of celebration where everyone is an artist. The FAC is best known for supporting artists to create the Fremont Solstice Parade and Celebration. For 30 years, the FAC has collaborated with community partners to provide community art opportunities in Fremont and greater Seattle.  We produce a variety of other events, as well as caring for the Fremont Troll and providing public art workshops at our Powerhouse art studio. The FAC is a grassroots, volunteer driven organization.  Volunteers are a key part of FAC leadership and all our events.

More information about the FAC can be found on our website at:

Position Description:
This is a contracted position to fulfill fundraising and stewardship on behalf of the Fremont Arts Council and the Fremont Solstice Parade.  The Donor Relations Coordinator will work in partnership with FAC board members to identify, build and strengthen relationships with business sponsors and individual donors. 

This position is responsible for securing sponsorships and donations for the Fremont Solstice Parade and the Fremont Arts Council.  They will be responsible for helping to execute fundraising efforts including business sponsorships and donations, individual donations, memberships and online programs. They will develop and nurture business and community partnerships for the purposes of fundraising, and to elevate the profile of the Fremont Arts Council in the community. 

Duties and Responsibilities:
•Implement strategies to cultivate and inspire business and individual donors and sponsors; to help foster and sustain these relationships; and to broaden the base of support

•Donor research to identify new business and individual donors and sponsors.

•Extensive interaction with donors by phone, email and personal visits to cultivate and secure monetary donations, sponsorships and in-kind donations from businesses and private/individual donors.

•Assist board and committee members, with major gift stewardship, solicitation and recognition.

•Participate in monthly meetings of the Communications, Outreach & Development team, on third Wednesday evenings each month.

•Participate in development of fundraising materials, appeal letters, and fundraising events.

•Maintain donor recognition & stewardship program; including:

•Write and send out prompt, thoughtful and personalized follow up letters of thank you and stewardship.

•Develop and implement stewardship events, gifts, “inside looks”, VIP program and other practices to thank our sponsors and major donors.

•Develop tracking systems and follow-through to assure that sponsor recognition is fulfilled as promised.

•Strengthen and maintain the systems needed to run a best-practices fundraising program.

•Enter and maintain complete and accurate fundraising information, including funds received and contacts made; tracking the status of key donors as well as activities to attract new donors.

•Develop monthly reports on fundraising activity

•Work with treasurer and bookkeeper to ensure that funds are properly recorded and that budgets and reports are in alignment

•Produce a long and well informed list of prospective new donors and assess their likelihood to support the FAC and/or the Parade.  Collect and record clear and specific information on each; including name, phone, email, address, and notes about donation potential. 

•Enter and maintain complete and accurate fundraising information, including funds promised, received and contacts made.

•Secure sponsorships and donations for the 2018 Fremont Solstice Parade and the Fremont Arts Council.

•Coordinate with the Communications, Outreach and Development leadership team on the production of donor and sponsor outreach materials.

•Provide a monthly progress report of work accomplishments, and contacts made, due on the last day of each month.

•Produce a final report to include: pathways to all records and donor and contact lists; methods and tracking systems developed that can become part of operating procedures; report on collaborations with partners; evaluation with lessons learned and recommendations.

Desired qualifications:
The ideal candidate will be a persuasive writer, communicator and a good listener.  S/he/they will be an entrepreneurial, innovative, and proactive problem-solver, with the ambition required to identify and seize opportunities as they arise.  A sense of humor and an innate appreciation for art and community are essential.

•Strong commitment to the FAC’s mission and values

•One year experience in marketing, donor or sponsor development,  or related work. (Education may be considered in lieu of experience).

•Demonstrated success in securing support from individual or corporate donors and stewarding strong relationships is a definite plus.

•Demonstrated success in working as a member of a team and developing effective working relationships.

•Excellent interpersonal skills including clear, tactful communication, and empathetic and thoughtful listening. Integrity, positive attitude and sensitivity to the needs of donors

•Strong computer skills

•Experience using a Contact Relations Management (CRM) a definite plus

•Experience working with Google Docs, Google Sheets, Google Forms a definite plus

•Ability to build and sustain tracking systems involving a wide range of information

•Be organized and a self-starter

•Skills in graphics and social media a plus

•Background in nonprofit administration or business management a plus

•Artistic experience and background a plus

Eligible media

Arts-Related, Multidisciplinary Arts, Music, Performing Arts, Public Art, Theater, Visual Arts, Non-Profit Orgs.