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Fremont Arts Council, Seattle / Seeks Fremont Solstice Parade Coordinato

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Contractor Position Available:  2018 Fremont Solstice Parade Coordinator

The Fremont Arts Council (FAC) is seeking to fill a contracted position to coordinate all aspects of the 2018 Fremont Solstice Parade.  This is a temporary, four month position, March 1 through June 30, 2018.  (Graduate Level Students, looking for internship are also encouraged to apply).

The Fremont Arts Council’s mission is to engage community to cultivate the spirit of celebration where everyone is an artist.  The FAC is best known for supporting artists to create the Fremont Solstice Parade and Celebration.  For 30 years, the FAC has collaborated with community partners to provide community art opportunities in Fremont and greater Seattle.  We produce a variety of other events, as well as caring for the Fremont Troll and providing public art workshops at our Powerhouse art studio. The FAC is a grassroots, volunteer driven organization.  Volunteers are a key part of FAC leadership and all our events.  More information about the FAC can be found on our website at:

Position Description: 
The Parade Coordinator is responsible for coordinating and support of all aspects of the 2018 Fremont Solstice Parade and Celebration, including planning, operations, hosting a public art studio, and supporting parade artists. The scope of this contract includes the following: Parade artist coordination, community art studio, the Parade, the event at Gasworks Park following the parade. The Coordinator is assisted in these duties by board members, leadership teams and volunteers.

Specific Duties:
1.Create an environment where art thrives.

2.Act as Art Studio Coordinator, with the goal of operating a public workshop and maintaining a presence during workshop hours and the maintenance a fleet of parade float bodies.  Coordinate and train volunteers to provide support in this task.  Provide support to parade participants in making of art at the Powerhouse Art Studio.

3.Maintain on-site presence at Powerhouse from May 20 through June 17 (establish studio hours in evenings and weekends)

4.Coordinate and support parade artists, including coordination of art workshops at the Powerhouse.

5.Support and interface with all parade ensembles; review registration/ descriptions/ announcements and coordinate communications, meetings with ensemble leads.

6.Participate in monthly meetings of the Program and Events Leadership Team, on first Tuesday evenings each month.

7.Plan and host additional parade planning meetings from March-June, as needed.

8.Provide regular updates on planning/production to Board and Parade Planning Team.

9.Support of all parade volunteer leads, including:

•Infrastructure Lead, with the goal of managing equipment contracts, site plans & logistics for the parade route and at gasworks park

•Hospitality Lead, to plan and manage hospitality for the art studio workshop and the parade route

•Parade Security Lead, to organize and staff parade monitors/security for the parade.

•Gasworks Park Coordinator and Bar/Vendor Manager with the goal of organizing Solstice festival activities including, but not limited to: food and beverage vendors; entertainment; site coordination; cleanup; and vendor payments to the city.

10.Work with parade Board Liaison to keep parade costs and expenditures within the budget.

11.Liaison with Communications Lead in the production of parade outreach materials, Including the SOL (parade program).

12.Support and steward Green Hat Ensemble Lead.

13.Work closely with Safety Coordinator on parade route logistics and safety.

14.Coordinate Press Passes and Facilitate Photographer meeting in coordination with board liaison.

15.Develop parade line-up and staging area plan.

16.Provide an additional FAC point-of-contact communications with Seattle City and police, and all other entities involved in parade logistics; with support of board members.

17.Ensure clean-up at all parade activity sites after the event.

18.Host post-parade party one week after the event.

19.Prepare 2018 parade report, to include: pathways to all parade records; report on collaborations with partners; budget details and outstanding expenses; evaluation of event; and parade contacts.

20.Present report to Board during post-parade debriefing meeting: (July)

Desired qualifications: 
The ideal candidate will be an excellent communicator and a good listener.  S/he/they will be an entrepreneurial, innovative, and proactive problem-solver, with the ambition required to identify and seize opportunities as they arise.  A sense of humor and an innate appreciation for art and community are essential.

•Minimum one year experience in event planning, art administration, volunteer coordination,  or related work.  (Education may be considered in lieu of experience)

•Strong commitment to the FAC’s mission and values

•Demonstrated success in working as a member of a team and developing effective working relationships.

•Excellent interpersonal skills including clear, tactful communication, and empathetic and thoughtful listening. Integrity, positive attitude and sensitivity to the needs of volunteers

•Strong computer skills

•Experience working with Google Docs, Google Sheets, Google Forms a definite plus

•Ability to build and sustain tracking systems involving a wide range of information

•Be organized and a self-starter

•Skills in graphics and social media a plus

•Background in nonprofit administration or business management a plus

•Artistic experience and background a definite plus

The FAC is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, age, disability, or genetics.  In addition to federal law requirements, the FAC complies with applicable state and local laws governing nondiscrimination in employment.

This is a volunteer position with a stipend.  Compensation for services rendered is $4,500 for the full term of contract. Compensation will be paid in four installments. The first payment shall be in the amount of $1,000 to be paid on April 15th. The second payment of $1,000 shall be paid on May 15th.  Third payment of $1,500 paid on June 25th. Final payment of $1,000 will be issued no later than July 31st, and only if the final report is submitted by that date. Expected hours are 20 hours per week in March-May 15; 40 hours per week May 15-June 30;  This position offers some flexibility on work location. Must have own tools, ex. Computer, phone and internet access.  Some work is independent, with some evening meetings as needed.

To Apply:
Please email your resume with relevant experience, references, and letter of interest to with “Parade Coordinator” in the subject line of the email.  Applications will be accepted until March 1, or until the position is filled.

Thank you for your interest in building community through art!

Eligible media

Arts-Related, Multidisciplinary Arts, Music, Performing Arts, Public Art, Theater, Visual Arts, Non-Profit Orgs.