For Artists / Opportunities

Town Hall, Seattle / Seeks Special Events Coordinator

Submission fee


Town Hall Seattle seeks a Special Events Coordinator to coordinate special events in support of the organization’s development goals. Events vary in size and audience, including individual, institutional and capital campaign prospects and donors.  This role is a full-time position charged with leading all development-related events from start to finish, managing multiple timelines at one time. Town Hall’s many program areas (arts, science, civics, literature, and family programs) have enabled a wide, and growing, range of funding relationships, and this position joins a team of development professionals. This position reports directly to the Development Director and will work closely with the Membership & Capital Campaign Managers.

Reflecting the creativity and concerns of our region, Town Hall’s program aspires to host the broadest possible range of voices and interests. Diversity within the organization’s staff advances our mission and work.  Consequently, Town Hall supports the goals of equal employment opportunity and affirmative action as essential to its institutional values, and to a democratic and pluralistic society.

Annual events and programs which fall within your responsibility include:
•Annual fundraising gala dinner and auction, Talk of the Town
•Director’s Dinner, annual stewardship of Town Founders
•Wine & Wills
•Receptions used to steward and cultivate members
•Restaurant Partners Program
•Annual Meeting
•LoyalTea and other events related to Loyalty Membership Program (Members 3+ consecutive years)
•Additional fundraising events to reach new audiences and other duties as assigned

Typical duties include but are not limited to:
•Work with the development team and development committee to build event strategy
•Create and send event invitations and track RSVPs
•Identify and contracting with appropriate venues, caterers and equipment rental companies
•Process and track work in Town Hall database
•Work with Development Director to manage annual budget as it relates to events
•Build workflow for each event, working with necessary staff to fulfill each aspect of the event
•Build Week-of and Day-of timelines
•Provide staff and board with annotated guest lists

•BA/BS degree and minimum two years event coordination experience required.
•Proficiency in MS Office and Salesforce for nonprofits.
•Knowledge of Seattle donor base and philanthropic community preferred.
•Ability to efficiently organize, prioritize work and meet deadlines.
•Ability to work with nonprofit boards and develop relationships with donors.
•Proven ability to coordinate with colleagues and consultants.
•Strong oral and written communication skills; finely developed interpersonal skills.
•Ability to adapt successfully to multiple tasks that occur in a rapidly changing environment.
•Highly energetic and self-motivated; ability to work as an individual or as a team.
•Comfortable working in a small office environment.

•Salary: $34,000
•Position is full-time (40 hours/week); ability to work flexible hours; occasional evenings and weekends, as needed.
•It is preferred that you have access to a reliable vehicle as some events happen offsite.
•Benefits package includes fully-paid medical and dental insurance, fully subsidized bus pass, and matched 403(b) plan. Generous vacation, sick leave, and holidays.

To Apply

Send cover letter, resume, writing sample and three professional references to:


Resumes reviewed on a rolling basis, but position will remain open until filled.

Eligible media

Arts-Related, Performing Arts, Non-Profit Orgs.