Marketing and Events Coordinator / Employment

July 7, 2024

Organization Name: Gage Academy of Art

Organization Location: Seattle, WA

Type: Employment

Fee: Free


Job Title: Marketing & Events Coordinator
Status: FT, Nonexempt, Onsite (including occasional evenings and weekends, dates of which will be discussed prior to hiring)
Salary: $55,000–$57,000
Benefits: Subsidized medical and dental, vacation and sick days, volunteer time off, retirement fund and match after 1 year, professional development funds, ORCA card unlimited usage, free quarterly class or workshop (on a wait list basis)
Department: Marketing
Reports To: Senior Community Engagement Manager
Supervises: N/A
Coordinates with: Marketing Manager, Director of Advancement


Working under the guidance of the Senior Community Engagement Manager and closely with the Marketing Manager, this position plays a key role in executing the success of Gage’s current outreach efforts and future expansion. They are a team player who can also work well independently, possesses initiative, has unparalleled attention to detail, and excels in being creative, dependable, flexible, and resourceful. The Marketing & Events Coordinator must have outstanding organization skills, and demonstrated capacity to help manage volunteers and vendors. This position will provide day-to-day project assistance of all community engagement through events, exhibitions, creative & design, and social media.

Drawing on our Legacy, Shaping Our Future
At Gage Academy of Art, we believe that artists are made, not born. And, that high-quality art education is an essential part of a strong, flourishing community. Join us as our Marketing and Events Coordinator as we extend the reach of our mission and reshape the way Gage interacts with our community.

Gage Academy of Art strives to educate, enrich, and engage artists and the community in the visual arts. Gage offers instruction in principles of drawing, painting, and sculpting and is dedicated to helping students of all ages and skill levels realize themselves as artists in contemporary society.

Gage has locations in the South Lake Union and Georgetown neighborhoods in Seattle, WA. We are in an exciting growth period for the organization as we have launched a Next Level Campaign where we moved our previous Capitol Hill campus to a new building in the vibrant South Lake Union community.

Gage staff are the most important asset in creating our rich environment for learning and experiencing art. Our staff, faculty, and instructors receive outstanding benefits and professional growth opportunities in an environment of passion, respect, community involvement, intellectual excitement, artistic pursuits, and urban vibrancy.

Guided by our executive team (executive director, program director, advancement director, facilities director, and faculty director) and an engaged volunteer board of directors, Gage Academy of Art is reimagining the organization for growth as it enters its next 30 years and a post-COVID world.

You are a Community Advocate who loves to learn about people’s passions and align those passions to Gage’s mission.
You are a Collaborator who likes to be part of a small, cohesive administrative team and nurture team members’ talents and knowledge to help advance the organization.
You are Creative, thinking of innovative approaches to engage the community through events, inspire artists through exhibitions, and welcome new members through marketing opportunities.
You know the Impact of the Arts Learning because, either personally or professionally, you have experienced how the arts can enhance social, emotional, and cognitive development at any age.
You believe that Art is Essential to thriving cities and should be Accessible for all.


Event Production (50%)
Follow project management schedule for events, meet deadlines set by the Senior Community Engagement Manager
Coordinate the production of event materials, including gathering and sending assets to the graphic designer and sending and picking up materials for print
Assist in scheduling models and instructors for events as needed
Produce signage, name tags, place cards and any other physical materials
Place orders, manage delivery and/or pickup of catering, supplies and equipment
Organize supplies, signage, and other materials the day of the event and storage post-event
Work with vendors onsite, including arrival times, delivery of items, coordination of vendor location, etc.
Organize and coordinate volunteers for events as needed

Exhibition Assistance (25%)
Develop online submission forms and send callouts to lists of artists
Coordinate drop-off and pick-up of artwork
Work with Senior Community Engagement Manager to hang artwork
Assist in sales of artwork at exhibition openings as well as e-commerce platform
Process payments for artist commissions
Work with Marketing Manager to advertise exhibitions on social media, email newsletters, Gage website, and online forums

Marketing Engagement (25%)
Alongside the Marketing Manager, implement ad buys based on schedule and within a determined budget
Execute social media posts based on predetermined weekly/monthly schedule
Update website as directed by SEO consultants and Marketing Manager
Place orders with Graphic Designer and print vendor for printed collateral such as flyers, catalogs, and posters

We place a high value on commitment, trustworthiness, diversity, and a growth mindset coupled with professional experience. We are looking for a candidate with:

2+ years in Event Production experience
Interest and understanding of the fine arts field
Highly organized with a great attention to detail
Experience with administrative scheduling
Experience working with Microsoft products (Word, Excel, PowerPoint, SharePoint)

2+ years in Curatorial experience preferred
Familiar with art exhibitions and curatorial work
Educational background in Marketing, Communications, or Fine Art
Experience working in the nonprofit field

Full time, regular employees (and their families) are eligible for medical, dental and vision benefits with monthly deduction. Employees will also receive 14 vacation days in the first year, 13 paid holidays, and 11 sick days. After one year, employees can enroll in Gage’s Simple IRA retirement plan. A free quarterly class or workshop (on a wait list basis)

At Gage, we embrace our team’s diverse experiences and perspectives, and we strive to be reflective of the community we serve. We empower our team to be their authentic selves and always be open to learning from one another. We foster an inclusive and equitable environment where all members of our community – including staff, students, faculty and a broad spectrum of Gage supporters – are treated with dignity and respect. Our hiring practices are reflective of these values: As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or neurodiversity, disability status, or genetic information.

Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all the qualifications listed.

We strongly encourage applications from people with diverse backgrounds and lived experience, even if you have most but not all the qualifications listed above. If you feel passionate about our mission and believe that you have the skills to contribute to the growth of our organization, we want to hear from you.

HOW TO APPLY: Please send a cover letter and resume to Priority application review will be given to candidates who submit their application by July 7th, 2024.

Gage By-the-Numbers
34 – Years delivering art education excellence to the Seattle community
3,000 – Students enrolled in classes every year
8,000 – People attending community events, lectures and exhibits, many of which are free, annually
50,000 – Adults trained in art classes over the past 34 years
7 – Distinct ateliers for immersive, mentored training with an esteemed artist and a community of dedicated peers
600 – 13- to 18-year-olds engaging with art each year at our weekly free Teen Art Studios in three locations
75 – Full-and part-time teaching artists supported annually, most of whom live and work in the Seattle area
16 – Free or low-cost art lectures on our three campuses and at a Town Hall Lecture Series every year
$91,000 – Annual scholarships awarded to atelier students (in addition to our tuition assistance program)
25 – Years of summers offering art camps for kids ages 7 to 11 (with before- and after-care) so that they can gain the confidence that comes from creating art

Opportunity Website