Volunteers are an integral part of Artist Trust's annual Benefit Art Auction – please consider joining the team! Help us raise funds to directly support Artist Trust’s grant programs and professional resources.
This is the perfect opportunity to help create one of the most exciting art happenings in Seattle, working with local artists and arts patrons and using your project management skills, people skills, and interest in event production.
If you would like to volunteer for the Artist Trust Benefit Art Auction 2010, email volunteer@artisttrust.org.
- Refreshments and basic snacks provided for all shifts.
- Working for five or more hours earns you an annual membership to Artist Trust!
- Volunteering for an evening shift on February 20 gets you into the middle of the event excitement. Event volunteers will be able to eat a simple dinner in the back room. Event volunteers will not be seated at guest tables, and will not be served alcohol.
Review the following opportunities and choose the one that’s right for you (please specify your job of choice in your email to us).
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Art Wall Loaders: Volunteers Needed!
Thursday, February 18 :: 8am-1pm
Work off the winter blahs with some heavy lifting! We need a dozen bold and burly individuals to meet us at our storage space and help us load our art walls into a moving truck, unload at Seattle Center, and repeat as necessary. Easy!
Art Wall Installation: 1 More Volunteer Needed!
Thursday, February 18 :: Â Fisher Pavilion
10am-3pm: Build walls (1 more position available)
1pm-6pm: Build and paint walls (positions filled)
2pm-7pm: Paint walls (positions filled)
Need more exercise in the New Year? Here’s an opportunity to get a little workout and help artists. Must be comfortable with power tools, lifting, and painting. Wear your painting clothes! Bring your tool belt, power drill, and stepladder if you have them!
Last Minute Prep Crew: Positions Filled
Saturday, February 20 :: Fisher Pavilion :: 12pm-5pm
Dress comfortably—you’ll be running around making sure everything is perfect for our guests before they arrive!
Strike and Load Out: Positions Filled
Sunday, February 21 ::Â Fisher Pavilion :: 10am-3pm
There’s a special place in "volunteer heaven"’ for our clean-up crew! Help us put it all away the day after the auction (loading and returning walls to storage). Dress casually and be ready to get down and dirty with load out! Handiness with power tools and willingness to lift awkward objects is a plus.
Post Auction Crew: Positions Filled
Monday, February 22 :: 10am-2pm
We’d love your help after the auction! Be a part of the post-auction crew by helping us with light clean-up tasks and thank-you mailing preparation.
DAY OF VOLUNTEER OPPORTUNITIES!
All of these volunteer positions will take place on February 20 at Fisher Pavilion. Simple, elegant all-black or black & white attire is requested from any volunteers who will be interacting with guests. You must wear comfortable shoes for moving quickly on the cement floor (we know from experience that you’ll regret stilettos the next day!). Event volunteers will eat a simple dinner in the back room. Event volunteers will not be seated at guest tables, and will not be served alcohol. Please note that you will be assigned to a specific team, but we all need to be flexible and ready for special assignments throughout the night.
Security/Greeters: Positions Filled
4pm-9pm, 7pm-12am
Greeters are responsible for welcoming guests upon their arrival, directing traffic flow and answering any questions as guests wait to register. Greeters should know the event forward and backwards such as; the check-in and check-out procedure, where the restrooms are, the coat check, the schedule of events.
Dress Warm because you will be outside or near a drafty door! Layers recommended.
Dress in simple, elegant all-black or black & white attire. Comfortable shoes required -- you will be on your feet.
Coat Check: Positions filled
4:00pm-11:00pm (3 people needed)
This shift is long but you will have a nice break in the middle when guests are not arriving or departing. Coat Check will welcome our guests and guard their precious belongings so that they can be worry free and focus on buying art! Dress in simple, elegant all-black or black and white attire. Comfortable shoes required -- you will be on your feet.
Bartenders & Wine Pourers: Positions Filled
3pm-8pm:Â Set up & reception crew & dinner service
6pm-11pm:Â Dinner service & clean up
Bartenders are responsible for providing specialty cocktails, beer & wine as well as non-alcoholic beverages to guests at the bars and at their tables. You must be experienced in bar service and table service and have good customer service skills! Dress in warm layers (the bar is in a tent this year and your area may be drafty).
Food Service: Positions Filled
5pm-11pm
Our food service volunteers will assist the caterers with getting desserts and beverages to our guests. You will also pass hors d’oeuvres and bus table to keep the evening clear of clutter by removing plates, glasses, etc from tables. You must keep focused and stay moving! Food service experience required.
Food Buffet Monitor: Position Filled
5pm-11pm (1 person needed)
One good person needed to keep the food buffet clean and tidy!
Art Wrappers: Positions Filled
*Experience handling visual art is a must.*
6:30pm-11:30pm
The art wrappers are responsible for the wrapping of the artwork once it is auctioned off. It comes from the main area via the art handlers and then is packaged well for pickup. You will be responsible for ensuring the artwork is given to the correct winning bidder. This is a great position for those who prefer to be behind the scenes. You will not be very visible, but it’s fun to see all the artwork up close and which bidder won which pieces! Dress comfortably and casually, as this is active work!
Live Auction Handlers: Positions Filled
*Experience handling visual art is a must.*
5pm-10pm (8 people needed)
Live Handlers/ Models are responsible for taking the Live Auction art off the wall, in order and taking it up to stage for the auctioneer to Auction off. These volunteers must wear all black and handle art with care. Once the work has been sold onstage, the handler then carries the art to the packing room. Comfortable shoes required --you will be on your feet and will need to move quickly.
Silent Auction Runners: Positions Filled
*Experience handling visual art is a must.*
5pm-10pm (8 people needed)
Silent Runners are responsible for closing the silent auction down by circling the highest bid on the silent auction sheets once the auctioneer announces the end of the silent auction section, taking sheets to be filed and then removing the work from the walls and taking it to the packing room. Comfortable shoes required --you will be on your feet and will need to move quickly.
Live Auction Clerk: Positions Filled
6pm-11pm (2 people needed)
Record (with perfect accuracy) the sale price and winner’s bid number for each Live Auction piece. Good penmanship required. You will create the official bill of sale, providing the only paper trail. Not handling art --sitting, listening, focusing.
Jewelry Monitor: Position Filled
5pm-10pm (1 person needed)
The jewelry monitor is responsible for selling jewelry, answering questions and helping patrons try on necklaces, etc. Keep your eyes on the prize at all times to ensure that the jewelry does not get stolen! Comfortable shoes required --you will be on your feet.
Golden Ticket Sellers: Positions Filled
(Feather Boas & traffic directing)
6pm-11pm
GOLD COSTUME REQUIRED. The Golden Ticket is a raffle ticket that gets drawn before the Live Auction begins. The winner of the Golden Ticket wins an artwork of their choice from the live auction. The Golden Ticket is sold in groups of four for $100. Once the buyer has purchased their ticket, you give them a blinky ring to wear which signifies they are a buyer as well as their tickets. You must record their names and number of tickets on the clipboard. During the Live Auction, this team will deliver a feather boa to the winner of each Live Auction item during the Live Auction, and also help with traffic flow at the end of the evening during check out.
Spotters: Positions Filled
5pm-11pm (4 people needed)
The spotters are the eyes of the auctioneer. Spotters keep an eye on bidders and point to them in the audience during the live auction. Must be willing to draw attention to yourself and interact with guests. Comfortable shoes required --you will be on your feet and will need to move quickly.
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