Job Posting: Development Coordinator

Published: April 27, 2024

Categories: Jobs & Internships

Position: Development Coordinator
Reports to: Annual Fund & Events Director
Location: Capitol Hill, Seattle, WA
Position type: Full-Time at 32 hours/week, Exempt
Salary: $47,000-$57,000 DOE, prorated at .8 FTE ($37,600 – $45,600)
Ideal Start Date: Tuesday, June 25, 2024

Benefits: At Artist Trust, we prioritize work/life balance, and self and community care. We offer 22 days of vacation and holiday time in the first year of employment, including 10 days accrued paid vacation, at least 10 paid holidays (including paid vacation from December 25 – January 1), and 2 paid personal floating holidays. Artist Trust also offers accrued sick leave and family leave. Vacation accrual increases after the 1st and 4th year of employment, and four weeks of additional paid sabbatical is offered in the 7th year. We offer group medical, long-term disability, life insurance, employer-matched retirement plan, and professional development support for each staff member, including a flexible schedule. This is a 32-hour per week full-time overtime eligible position, salary and paid time off will be prorated at .8 FTE. 

Overview of Position: The Development Coordinator supports Artist Trust’s efforts to sustain long-term, meaningful relationships with our donor and member community. This position is responsible for the timely recognition and stewardship of donor gifts, maintaining our donor database, administering the Artist Trust Membership program, coordinating corporate giving logistics, and serving as an attentive point of contact for donors. Reporting to the Annual Fund & Events Director, this position will serve as a key relationship builder that is highly attuned to details. 

About Artist Trust: Artist Trust is a nonprofit organization that supports working artists of all disciplines in Washington State. We fuel our funding and other programs for artists through fundraising, partnership, and community engagement. Recognized as a national model for direct funding and professional development for working artists, we have invested over $15 million in individual artists since our founding in 1986. At Artist Trust, all team members help shape our organization’s strategy and culture in a hardworking yet joyful environment that prioritizes collaboration, trust, accountability, and care. We view our mission through a lens of racial and geographic equity and are actively working to become an anti-racist organization and build a leaderful workplace. We invite you to learn more by visiting artisttrust.org/about.

CORE RESPONSIBILITIES
Primary duties include but are not limited to:

Donor & Member Stewardship

  • With the Development Team and Executive Director, develop and implement annual donor stewardship plan including timely gift acknowledgement, donor recognition, impact reports, holiday and thank you card mailings, invitations to special events, personal calls, and other recognition and cultivation efforts.
  • Provide excellent customer service to Artist Trust’s donor community by phone and e-mail and promptly resolve all donor inquiries.
  • Support corporate giving logistics and processes, including tracking secured and pending funding, drafting and securing signed sponsorship agreements, securing logos, and tracking sponsor benefit fulfillment, acknowledgement, and payment in coordination with the finance team.
  • Administer the Artist Trust Membership program, including timely email acknowledgement of membership gifts, managing member communications, physically mailing membership cards, sending monthly renewal reminders, acting as the point of contact for Artist Trust Members, and securing and tracking member benefits and discounts.
  • Facilitate donor invoicing pledge fulfillment, including annual Board of Trustees giving.

Database Management

  • Facilitate all gift processing, including recording donations in Salesforce, thanking donors, and sending donor acknowledgements in a timely manner.
  • Maintain complete, accurate, and up-to-date records of donor contributions, events, and communications.
  • Coordinate workplace giving & matching gift processing, recording, and reporting.
  • Track multi-year pledges, including entering pledges and tracking payments, issuing payment reminders, and mailing prompt acknowledgement letters and donor impact reports.
  • Work with finance team to ensure timely invoicing and payments of sponsorships and pledges, accurate recording of all gifts, and monthly reconciliation.

Special Events

  • As part of the Development Team, participate in the planning and implementation of the Artist Trust Annual Benefit Art Auction.
  • Support procurement of in-kind donations, such as art experiences, to be sold during the auction, and administer tracking.
  • Support sponsorship acquisition process, including tracking, outreach, and the development of sponsor recognition and benefits.
  • Support all fundraising and cultivation events, including annual Gather event, fundraising salons, presence at Seattle Art Fair and similar cultivation and networking events.

Organizational Culture, Racial Equity, and Strategy  

  • Participate in staff meetings, the Strategic Vision/Stewardship and Racial Equity committees, and annual Board and staff retreat, and attend community events. 
  • Attend meetings, organizational learning sessions, and other opportunities to shape our organizational culture and strategic direction.   
  • Grow and apply the skills and practices needed to create an inclusive organizational culture including clear and kind communication, giving and receiving feedback, mutual accountability, and self-care and boundaries. 
  • Collaborate with staff in making strategic decisions. 
  • Support teams as needed.  

Values Alignment 

  • Deeply committed to racial equity and willing to view your work through an anti-oppression lens.    
  • Passionate about supporting artists in communities throughout Washington State; personal or professional connection to Washington State artists and arts communities of any discipline is a plus.  
  • Values collaboration, open and honest communication, and giving, receiving, and incorporating feedback.  

Qualifications 

  • Strong project management skills and the ability to prioritize multiple projects, events, and deadlines with attention to detail.
  • Confidence using nonprofit donor database systems and CRMs; direct experience with Salesforce a plus.
  • Keen attention to detail and high level of concentration to accurately comprehend, identify, and capture key data points.
  • Strong communication skills and the ability to be kind and welcoming while representing your area of work to Artist Trust’s community, staff and Board.
  • Experience using Microsoft programs (SharePoint, Word, Excel, Outlook, PowerPoint, Teams, etc.).
  • Ability to exercise discretion and independent judgement in managing daily workload and remain accountable to achieving goals and completing tasks.
  • Availability for occasional statewide travel, events, and evening/weekend meetings.

Our Commitment to Racial Equity: Artist Trust is committed to racial equity throughout our organization, working against systems of racism and engaging in partnership with our Black, Indigenous, and people of color artist community to truly fulfill our mission to support all artists in Washington State. All staff and members of our Board of Trustees sign a commitment to anti-racism and are encouraged to regularly have discussions and share resources about racial equity, power, privilege, and positionality, and participate in trainings and race-based caucusing. To learn more visit: artisttrust.org/about/commitment-to-racial-equity. 

HOW TO APPLY
To apply, please submit a cover letter and resume to hiring@artisttrust.org with the subject: Development Coordinator.   

Hiring Process: Applications will be reviewed on a rolling basis. Applications submitted by May 27 will receive priority review. Our goal is to update all applicants by June 17 on the status of the hiring process. During the interview process, Artist Trust will request references and clearance for a background check. We appreciate your interest in the position and invite your questions at hiring@artisttrust.org. 

Current work environment: Artist Trust maintains a physical office in Seattle’s Capitol Hill Arts District. Our work happens in artist communities statewide. Artist Trust maintains a hybrid workplace, with staff splitting their time working from home and in our office. This position would be ideal for someone in the greater Puget Sound region who can commute to our Capitol Hill, Seattle office 2-3 days per week, as well as travel within the greater Seattle area for meetings and events as needed.  

Artist Trust is an equal opportunity employer and complies with all EOE and ADA requirements. We are committed to employing a diverse workforce, and have a strong commitment to racial equity. People of color, transgender and gender non-conforming people, people with disabilities, and low-income people are encouraged to apply.