0.5 FTE Finance Director / Employment
July 24, 2020
Organization Name: Seattle JazzED
Organization Location: Seattle, WA
Seattle JazzED is hiring a part-time Finance Director. This position has responsibility for management of organizational finances, financial processes and human resources for Seattle JazzED. The Finance Director’s primary function is to provide the JazzED staff and Board of Directors with financial and operational tools, guidance, and resources that will work to support JazzED’s mission and long-term sustainability.
To apply, please read through our website at seattlejazzed.org to become familiar with our work. Then submit your resume and a cover letter via email to Laurie de Koch at firstname.lastname@example.org by July 24, 2020. We will conduct interviews via Zoom in late July, early August. No phone calls, as we are not currently operating out of our office.
Job Description summary:
• Work with Executive Director, organizational leadership, and Board of Directors to build and manage annual budget to support organization goals and strategic plan
• Manage annual audit and IRS Form 990 process and provide all necessary financial, organization and other information and support to firm engaged by Board of Directors
• Prepare financial information for various grant proposals and reports, as requested
• Complete all external financial reporting requirements to Federal, State, and others
• Oversee all maintenance of accounting system, including accurate recording, backup, balance sheet account reconciliations, and annual financial statements
• Record deposits in QuickBooks and prepare for delivery to bank
• Manage monthly payroll process internally and with outsourced payroll vendor; record in QuickBooks
• Review, process, and approve check requests and print checks
• Manage cash needs and provide cash flow projections; liaison for banking procedures, EFT payments, and fund transfers
• Enter and track Accounts Payable and Receivable including pledges, invoices, etc.
• Process and pay all credit card expenses
• Prepare monthly and annual financial reports for Executive Director and program managers; assist with budget variance analyses and other analysis of financial and other data as needed
• Prepare Finance Committee and Board of Directors financial reports as needed; provide variance analyses and other analysis of financial and other data as needed
• Serve as staff liaison with Board Finance and Audit Committees and attend Board meetings to present financials and other information as required to Executive Committee and Board of Directors
• Work with Executive Director and organizational leadership to establish and manage cash flow, annual budget, reserve funds and projections for strategic growth, investment and planning
• Work with all staff to manage budget and identify cost management strategies
• Provide financial reports, analysis, and input and work with management team to guide organizational decisions and program implementation
• Other related fiscal duties as required
• Strategically create employee benefit packages to hire and retain excellent staff and administer employee benefit plans, including health coverage and retirement programs
• Manage employee records
• Develop and implement effective human resources policies and practices
• Foster positive environment conducive to open discussion of ideas
• Collaborate closely with the Executive Director in recruitment, hiring, orientation, training, and evaluation of staff
• BA/BS Accounting, Business, Finance, Economics, or comparable experience
• CPA and/or MBA desirable.
• 5+ years nonprofit, preferably in a performing arts organization.
• Solid working knowledge of Excel, Word and other general office software.
• Proficiency in databases e.g. Little Green Light.
• Proficiency in QuickBooks or equivalent software.
• Solid analytical and creative problem solving skills.
• Excellent written and oral communication skills.
• Demonstrated ability to make sound recommendations and judgments.
• Exceptional organizational skills.
• Work ethic based on strong desire to exceed expectations.
• Strong interpersonal skills. Must be comfortable working independently and as part of a team.
• A strong personal commitment to the Seattle JazzED mission, vision, and equity statement.
• Strong background or interest in music education and the arts
• Attendance at board meetings, public events, cultivation and fundraising events and other JazzED functions as requested
• Must be able to pass a criminal background check
Salary and Benefits
• Half time position (20 hours), with possible weekends and evenings on occasion
• Salary: $30,000
• Health, Dental and Vision benefits
• Paid vacation