Artist Services Support Lead & Grants Manager / Employment

January 21, 2022

Organization Name: Northwest Film Forum

Organization Location: Seattle, WA

Type: Employment

Fee: Free


(30 hours / week)
Northwest Film Forum (NWFF) is seeking a passionate Artist Services Support Lead and Grants Manager to work in close collaboration with the Executive Director and Managing Director to help steward our main artist services support programs. The programs under their purview will include our granting programs, which distribute nearly $100,000 to artists and filmmakers per year. The ideal candidate will also assist with our artist services programs, particularly around growth, marketing, and development of our fiscal sponsorship program. This strategically-minded, engaged, and detail-oriented candidate should be passionate about NWFF’s mission, vision, and current organizational trajectory.
Programs the candidate will be supporting and/or overseeing include:

Collective Power Fund – A granting program in partnership with The Andy Warhol Foundation for the Visual Arts, which grants $60,000 to $70,000 to artists in the King County area
Lynn Shelton Of a Certain Age Grant – A project-based award, in honor of the late Lynn Shelton, that provides $25,000 to an individual woman, non-binary, and/or transgender U.S. filmmaker, age 39 or older, who is working on their first narrative feature as a director
Fiscal Sponsorship Program – A program which extends the Forum’s 501c3 status to individuals or organizations, which opens up grant and fundraising opportunities
Northwest Film Forum believes in coalition-building and horizontal models of collaboration and leadership. The candidate for this position will be self-motivated and able to work independently as well as work in close collaboration with a larger team. All Film Forum staff wear many hats and are comfortable working in a passionate, shared environment of collaborative decision-making and visioning.

Key Responsibiltiies
In close collaboration with Executive Director

Cultural Sensitivity: Support NWFF’s grants programs while ensuring that the granting process does not cause harm to BIPOC, LGBTQ+, disability, low-income, and/or other historically underserved or under resourced communities
Best Practices: Advise on grantmaking best practices around access and equity; facilitate and incorporate community feedback
Inclusive Granting: Ensure that NWFF includes a wide range of perspectives throughout all aspects of its granting process, from application period to adjudication and final award, to ensure fair and equitable practices
Grant Development: Develop short-term strategies and long-term vision for grant programs, including updates to NWFF’s Grants Management System via SlideRoom to and improve application process from year-to-year
Grant Administration: Lead on all aspects of managing the process, including grants administration policy and procedures around the management, award, and administration of funds
Grant Review Process: Collaborate with NWFF team, interns, volunteers, and community members to conduct competitive or non-competitive evaluation of grant proposals and eligibility
Application Support: Provide pre-panel and post-panel feedback to applicants on how to put together a strong application
Community Engagement: Develop, organize, and facilitate or co-facilitate grants adjudication process, focus groups, informational sessions, and other public-facing events to further granting efforts
Liaisoning: Act as NWFF’s primary contact for grant applicants, grantees, and contractors from grant award notification to project closure, creating a bridge between artists and NWFF team
Reporting: Assist with the input and collection or project data; prepare detailed, end-of-cycle reports on the status of grant programs and applicants for internal and external use
Contracts: Generate grant agreements, contracts, and amendments for grantees, grant panelists, and community partners
In close collaboration with Managing Director and Marketing Team

Year-Round Strategy: Work with Managing Director to envision, schedule, and develop ta year-round timeline and strategy to grow fiscal sponsorship programs, with a focus on equity
Info Sessions: Plan and facilitate public-facing informational sessions to further fiscal sponsee opportunities and elevate NWFF brand
Feedback: Actively solicit and listen to feedback from fiscal sponsees and community members, then incorporate feedback in program design and evaluation
Marketing: Work with the marketing team to create effective marketing strategies and outreach plans to raise awareness of fiscal sponsorship program, especially among diverse constituencies
Copywriting & Coordination: Develop and maintain cohesive standards for fiscal sponsee descriptions, in collaboration with each project
Website Maintenance: Collect project information and maintain up-to-date pages on NWFF’s website for each fiscal sponsee
Artist Highlights: Interview fiscal sponsees and work with Marketing team to regularly highlight and promote projects through all platforms
Special Events: Help curate special events and fiscal sponsee mixers to create community among them
Education: Align fiscal sponsees with potential educational opportunities year-round and during NWFF film festivals, in collaboration with Education Director
Data Management: Maintain donor records for each project through shared spreadsheets with fiscal sponsees and input data into company CRM
Reporting: Assist with calendar maintenance and help gather quarterly reports from fiscal sponsees

Opportunity Website