Communications Coordinator / Employment

February 1, 2021

Organization Name: American Institute of Architects - Seattle Chapter

Organization Location: Seattle, WA

Type: Employment

Fee: Free


AIA Seattle envisions a culture of design that fosters equitable, resilient, thriving communities. We champion the central role of architects in creating and sustaining a better built environment. As one of the largest and most vibrant architectural associations in the US, we engage an inspiring community of members who are passionate and engaged in our changing city. In the shared belief that our world needs the visionary and integrative thinking of architects and designers to address the needs of our communities and our environment, we prepare our profession to lead and deploy design to make a difference.

AIA Seattle is seeking a Communications Coordinator to promote our vast array of programs and events to our membership. The ideal candidate will be collaborative, detail oriented and able to efficiently juggle multiple projects and priorities in a fast-paced environment.

Goals of Position
• Supporting the Communications Manager to successfully promote AIA Seattle and Design in Public events
• Manage our social media platforms, websites, and email communications
• Welcome Center for Architecture & Design visitors, and provide them with information about the Center’s resident organizations and current exhibit
• Host occasional after-hours events at the Center for Architecture & Design (when we have fully returned to in-office work in accordance with covid-19 protocols)

Essential Responsibilities

Marketing Coordination and Execution
• Implement AIA Seattle’s and Design in Public’s marketing plan to attract attention and attendance to programs and the Seattle Design Festival
• Execute AIA Seattle and Design in Public digital communications and engage followers on social media platforms
• Manage ongoing marketing and communication efforts: create content calendars, draft monthly communications reports to the board, place program and event listings, etc.
• Ensure that AIA Seattle, Design in Public, and the Center’s websites contain current, compelling and well-presented information to our members and the public
• Assist in maintaining a consistent look and feel by establishing and enforcing branding style standards
• Coordinate an eventual new website development and migration

Seattle Design Festival Coordination
• Collaborate with Festival Committee on planning and execution of Seattle Design Festival
• Communicate with Festival Committee and Program Partners about Festival calendaring and written/visual copy
• Maintain volunteer management tool to track volunteer contacts, hours, and manage scheduling
• Download, archive, and organize photography from Flickr account
• Assist in the creation and collecting of evaluations/survey feedback for Seattle Design Festival programs, participants, and volunteers
• Work with Program Coordinator to plan and execute a recruitment program for Festival volunteers, including volunteer orientation events, materials, and training
Front Desk Receptionist Support (when we have fully returned to in-office work in accordance with covid-19 protocols)
• Answer phone, help maintain information kiosk and public areas
• Host for occasional after hours events

Job Skills
• Highly organized and detail-oriented
• Clear and concise written and verbal communication skills
• Personable and team-oriented, but comfortable working solo
• Positive attitude and flexible approach
• Project management skills
• Interest in AIA Seattle and Design in Public’s missions, the built environment and design

Job Qualifications
• work experience in digital media, marketing, communications or related field
• Minimum 2 years of experience in an office or non-profit environment
• Proficiency with Constant Contact, Mail Chimp, or similar email marketing software
• Graphic design experience preferred, including experience with Adobe Photoshop, InDesign, and Illustrator
• Proficiency in Microsoft Office applications
• WordPress development skills, working knowledge of HTML, CSS and/or PHP
• Ability to quickly problem-solve and shift thinking to accommodate diverse task list

Compensation and Benefits
AIA Seattle is committed to progressive and equitable compensation standards, including full-time employment as the primary basis of our workforce, and pay scale equity. The starting salary for this position is $48,900. We recently completed our JUST certification, and commission a bi-annual compensation study to benchmark against other area non-profits. We provide generous benefits, including fully paid health and disability insurance, 401k match of 4%, bonuses, professional development opportunities, and generous public holidays including the week between Christmas and New Year off. We respect work-life balance, and allow flexible work schedules and work from home as appropriate to the position. Most of us work from home on Mondays, when our office is closed to the public.

About Us
We are a small office of 11 highly collaborative team members that supports flexibility, creativity, and leadership. We are here because we all believe in what we’re doing and are excited by the prospect of helping our members make a difference in our city. All of us are involved in strategic planning and thinking about the future of the organization, and we value new ideas and perspectives that improve our work.
We actively seek applicants with a range of backgrounds, viewpoints and work styles. One of our organizational goals is to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and non-binary people. Through all our programs and processes, we are working to value and promote diversity. Our entire team has received training using the Intercultural Development Inventory, and we recently completed our JUST certification. We provide equal employment opportunities to all individuals. If you would like accessibility accommodations during the job application process, please contact us.

To Apply
Send a pdf of your letter of interest and resume to, subject line Communications Manager, no later than February 1. Please no phone calls.

Opportunity Website