Conference + Events Manager (Remote) / Employment
July 15, 2022
Organization Name: Glass Art Society
Organization Location: Seattle, WA
Act as primary conference POC and work with the site committee to organize logistics
Work with Executive Director and Communications Manager to develop communication and promotional plan for all aspects of the Conference
Coordinate and manage conference presenters
Provide conference support and wrap-up including preparation of registration reports; “thank you” letters; Goblet Grab and Silent Auction follow-up, etc.
Work with the Volunteer Coordinator to manage the work exchange program:
Serve as primary staff contact
Recruit volunteers and work exchange participants
Assess, in partnership with the Volunteer Coordinator and local conference committee, to determine positions needed, schedules, etc.
Create registration for work exchange and volunteers in the GAS module and on the GAS website; update forms, website, etc., with information about jobs, registration process, calendar, etc.
Liaise with local volunteer committee (if applicable)
Ensure thank you letters are sent to all participants
Invoice individuals without timesheets/required number of hours for work exchange
Work with the Executive Director to create and maintain the conference assignment grid for Board members
Other conference duties as needed
Regional + Donor Events:
Work closely with the Development + Membership Manager to plan and coordinate Spark and fundraising events
Act as POC for regional event partners overseeing all event logistics
Serve as staff representative on the Conference Committee maintaining minutes of committee meetings and drive committee projects.
Attend Development committee meetings when requested
Reconcile financial activity with the bookkeeper
Perform a regular review of event information on the GAS website working with the Communications staff to ensure all information is up-to-date
Other duties as assigned
We’re looking for someone who is:
A “people person” that is excited to be part of the GAS team
Obsessively organized with a strong event planning background and attention to detail
Collaborative in working with staff, Board, and community partners
Flexible in responding to and working with shifting priorities of cyclical projects
Committed to an “all-hands-on-deck” way of working, especially during conference season (this includes but is not limited to helping answer phone calls, assisting with inquiries about navigating and using the website, helping with conference registration, and traveling to/participating in the management of the conference)
An independent worker but can also work well as part of a team in an often fast-paced, non-profit environment
Experienced with visual arts organizations (glass experience is a plus!)
Our ideal candidate will have the following:
Bachelor’s degree or equivalent education/experience
Demonstrated success organizing and managing large scale events
Demonstrated research and planning skills; attention to detail
Excellent communication skills: verbal, written, electronic
Proficiency with Adobe, Microsoft Office Suite, including Excel, and other online applications
Auction planning is a bonus!
To apply, please submit a cover letter, resume, and writing sample to firstname.lastname@example.org. No phone calls, please.
Accepting application through July 15th or until position is filled.
The Glass Art Society is committed to creating an anti-racist, diverse, inclusive workforce and work environment and is proud to be an equal opportunity employer. GAS strongly encourages people of color, women, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any protected category prohibited by local, state, or federal laws. Find our Diversity Policy here.