Development Coordinator (Part-time) / Employment

June 15, 2022

Organization Name: Henry Art Gallery

Organization Location: Seattle, WA

Type: Employment

Fee: Free


The Development Coordinator works alongside the Development team to provide a positive experience for Henry members and donors. The position assists with member- and donor-related events and initiatives, manages the Director of Development’s calendar and provides other general department support, and plays a key role in supporting the stewardship, cultivation, and solicitation of the next generation of museum supporters.

The Henry acknowledges the historical structures and social dynamics that have continuously oppressed communities of color and we acknowledge our part in institutional racism. We also acknowledge that we are situated on the land of the Coast Salish peoples.
We are actively committed to racial equity and to building a strong foundation of inclusivity and awareness in all we do. We value discourse that brings forward voices and positions that have been – and continue to be – oppressed. We do not tolerate hate speech or actions.
We recognize that we are in the process of embodying these values across our exhibitions, programs, and operations; this is our ongoing work.
The Henry Art Gallery is a part of the University of Washington. For more information about race and equity at the UW, see

SPECIAL NOTE: All Henry employees, as University of Washington affiliates, must provide proof of being fully vaccinated against COVID-19, or declare a medical or religious exemption. This is in accordance with Governor Inslee’s proclamation 21-14.1.

STATUS: Regular Part-time, FLSA non-exempt, non-benefitted

PAY RANGE: $22-$24 per hour

SCHEDULE: 19 hours per week, Tuesday-Friday. Flexibility to determine regular schedule, including days and hours worked, with supervisor. Occasional evening and weekends may be required to assist at member and donor events and programs.

REPORTS TO: Director of Development

• Provides general administrative support for the Development department including: ensuring team projects stay organized in the work management platform (Asana); organizing Development Team meetings, and recording and distributing notes for the board Development Committee.
• Manages the Director of Development’s calendar.
• Assists the Director of Development in keeping major gift contact logs, both internally and in the University of Washington’s development database, maintaining strict confidentiality of all donor information.
• Assists in the creation of donor presentations and PowerPoints as requested by the Director of Development and Grants and Sponsorships Manager.
• Ensures the timely execution of donor communications including, but not limited to, event invitations, pledge reminders, and other seasonal outreach.
• Facilitates the logistics of donor and special group visits, including parking and meeting materials.
• Manages receipts and reimbursements for the development, membership and gala budgets.

• Serves as secondary gift processor after Donor Services and Database Specialist, ensuring constituent information is recorded and acknowledged accurately.
• Assists the Membership and Special Events Manager on donor registrations and event logistics at special events. Often serves as first point of contact at special events.
• Coordinates and trains volunteers for mailing parties and outreach projects as assigned.

• At least one year of experience in a fundraising or business office.
• Excellent written and oral communication skills.
• Proven database and mail merge experience.
• Proficiency in the Microsoft Office suite and ability to learn new business software programs.
• Collaborative work style and strong interpersonal skills to support work with colleagues, donors, and volunteers.
• Ability to handle sensitive and confidential matters with discretion and responsibility.
• Excellent time management, problem solving, multitasking, attention to detail, and organizational skills.
• Availability to work some evenings and weekends for special events, approximately 5 per year.

• Demonstrated experience with project management.
• Previous experience with any of the software that our team currently uses: Raiser’s Edge, Advance (UW’s donor database), PaperSave, Mail Chimp, Tableau, Asana.

Diverse backgrounds make us stronger. We highly encourage Black, Indigenous, People of Color, LGBTQ+, and individuals of all abilities to apply.

APPLY: Please send cover letter and resume in one document (pdf preferred) to No phone calls, please.

Application review begins on June 15, 2022. This position is open until filled.

Opportunity Website