Seeks Finance and Operations Manager / Employment

August 23, 2019

Organization Name: Arts Corps

Organization Location: Seattle, WA

Type: Employment

Fee: Free


Why work at Arts Corps?

Arts Corps revolutionizes arts education by igniting the creative power of young people through culturally engaging learning experiences. We work toward a world where barriers to arts education no longer exist and all young people can creatively lead the transformation of schools, neighborhoods, and beyond.

Arts Corps is a nationally recognized youth arts education organization that works to address the race and income-based opportunity gap in access to arts education. Through participation in our in-school, out-of-school, and teen leadership programs, youth experience the transformative power of creativity and gain a deepened belief in their own capacity to learn, take risks, persist and achieve.

Arts Corps is an Equal Opportunity Employer. People of color, queer, gay, lesbian and bisexual people, transgender, genderqueer and/or non-binary folks are encouraged to apply. This position is rooted in anti-oppression, encouraging critical thinking and dialogue about how intersecting systems of oppression impact our work.

Arts Corps is committed to the personal and professional growth of its employees. We work hard to build a supportive, respectful and celebratory community among our staff, board, and volunteers. We look forward to finding the next member of our extended Arts Corps family.

Job Summary

The Bookkeeper & Office Manager supports the mission of Arts Corps by providing overall administrative support, HR, payroll, and bookkeeping support to our organization. This person will administer payroll, including documenting policies and procedures pertaining to time collection. They are responsible for facilitating accounts receivable and accounts payable, as well as cash management. The Bookkeeper & Office Manager also provides general HR and office support and administration, and will report to the Deputy Director.

Duties and Responsibilities

Accounts Receivable
-Create monthly invoices
-Track Cash Conversion cycle
-Monitor A/R Aging

Accounts Payable
-Maintain Master Vendor List to support preparation of Form 1099 reporting
-Record and reconcile weekly Accounts Payable
-Verify all expenditures are supported by adequate documentation and approvals
-Record monthly payroll and payroll tax entries; credit card transactions

Cash Management
-Receipt checks, grants and other awards
-Perform monthly bank reconciliations
-Make and record bank deposits
-Monitor and manage credit card balance and make at least monthly payments

Human Resources
-Maintain up-to-date and accurate HR information for all staff, including ongoing maintenance of documentation and reports as needed
-In partnership with hiring supervisors and Deputy Director, assist with recruiting and hiring process including running background checks and drafting offer letters
-Facilitate on-boarding sessions for new staff, including issuing, collecting and processing new hire paperwork
-Administer benefit and retirement programs to include enrolling new employees, remove inactive employees and change enrollment information as required
-Collaborate with Director of Development & Communications on efforts to celebrate successes within the organization for programs and staff – including program successes, milestones, anniversaries, and birthdays.

-Maintain payroll files to support monthly payroll calculations
-Process payroll twice a month using BenefitMall, verifying withholdings, benefits, and all pertinent elements are updated and accurate
-Ensure quarterly tax filings are completed by payroll processor; maintain tax filing records; respond to any letters or notices by taxing authorities

Office Management
-Schedule meetings, conference calls, catering
-Book airfare and accommodations for staff traveling and retreats
-Maintain inventory and ordering of office supplies
-Keep office common areas and kitchen by implementing a systems for office staff
-Manage office mailings and deliveries
-Manage OCT volunteer coordinating and record keeping
-Support office staff team for events (assemble tabling supplies, printing docs)
-Prepare office for meetings

Education/Experience/Skills Required
-Three years experience in bookkeeping and managing payroll
-Minimum of a Bachelors’ degree in Human Resources, finance, business, or a relevant field or equivalent professional experience
-Demonstrated success working with QuickBooks accounting software, BenefitMall payroll software a plus
-Exceptional computer skills in Microsoft Office Suite applications including Word, PowerPoint, Outlook, and advanced Excel; skilled user of -Salesforce

Other Qualifications
-Proven ability to work with diverse communities, leaders, and staff
-Demonstrated commitment to advancing social and/or racial justice progress
-A sense of discretion and ability to keep all matters appropriately confidential is necessary
-Must be detail-oriented with excellent organizational skills
-Strong conflict resolution and negotiation skills
-Strong interpersonal, communication, facilitation and presentation skills

Generous benefit package includes medical, dental and vision, 13 paid holidays and 20 days of PTO annually, additionally you will receive a personal and professional development allowance to be used at your discretion.

Please email resume and cover letter (subject line: Finance & Operations Manager) to explaining your connection our mission/vision and why you would like to join our community. Position open until filled.

Opportunity Website

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