Finance & Operations Director at Seattle Arts & Lectures / Employment
July 2, 2023
Organization Name: Seattle Arts & Lectures
Organization Location: Seattle, WA
Title: Finance & Operations Director
Reports to: Executive Director
Mission: Seattle Arts & Lectures cultivates transformative experiences through story and language with readers and writers of all generations.
We invite you to join our fun, book-loving, social justice-driven team of 12 to fulfill the mission of SAL as our Finance & Operations Director. SAL fulfills its mission through educational, public, and community programming, in-person and online. Our public literary events bring the most talented and thought- provoking writers of our times to speak about and read their work. Our free Summer Book Bingo program (co-presented with the Seattle Public Library) inspires our community to reconnect with the joy of reading through a series of fun challenges. Our youth programs include Writers in the Schools (WITS) and the Seattle Youth Poetry Fellowship (YPF) program. WITS places local, professional writers in public school classroom residencies to inspire K-12 students to tell their stories as they develop lifelong writing skills. YPF elevates the powerful voices of local youth poets committed to community engagement, education, and equity in our region.
SAL offers thoughtfully curated experiences through programs that are intergenerational in nature, bolstering both emerging and established literary artists, and inviting change and new perspectives in our audience. We believe these activities are essential to continuously and courageously revitalize equity, justice, and belonging. Our work both internally and externally is guided by our core values: belonging, racial equity, transparency and trust, curiosity, and joy.
We value a diverse workforce and an inclusive culture in all areas of our work and culture. SAL is an equal opportunity employer. Individuals from all cultures and communities are warmly encouraged to apply. We recognize that opportunities in the arts have historically excluded and continue to disproportionately exclude Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, and LGBTQ+ people. We strongly encourage individuals with these identities to apply.
Strong candidates will bring a diverse set of skills, characteristics, and experiences, both professional and lived. SAL focuses on a holistic view of potential candidates and understanding that no single candidate will offer every desired skill and characteristic. The following offers an aspirational view of the ideal candidate profile, and we encourage applications from candidates with a wide range of experiences and backgrounds.
Position Overview: The Finance & Operations Director is a key member of the senior leadership team and reports to the Executive Director. They are charged with effectively managing and communicating all financial matters with the leadership team and Board to enhance strategic decision-making and strengthen the organization’s internal capacity and long-term fiscal stability. They supervise all financial matters with the goal of enhancing controls and bringing transparency and consistency throughout the organization by partnering internally with colleagues and the Board and externally with audit, accounting, and other external partners. The Finance & Operations Director plays an important role in a broad range of activities related to institutional planning, operations, financial management, human resources, and IT. The organizational budget in FY23 is $3.4 million with an estimated 70% of our revenue coming from contributed income, and 30% coming from ticket sales and school fees. This position should identify and lead areas of continuous improvement, growth, and efficiency to support a lean organization with a big mission.
INCLUSION, DIVERSITY, EQUITY, & ACCESS:
All staff actively participate in SAL’s ongoing efforts to become an anti-racist organization and embody an organizational culture that supports and reinforces our inclusion, diversity, equity & access goals. Our 2020-24 Strategic Plan and SAL’s Equity Accountability Reports are available on the SAL website under “About.” This commitment and understanding should be demonstrated throughout the performance of the Finance & Operations Director’s job responsibilities and staff activities.
Financial Management (50%)
Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
Oversee the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff and board to develop/implement program and organizational budgets.
Lead strategic and multi-year budgeting and financial visioning, with an eye towards thoughtful growth and the management of various funds, including endowment funds.
Prepare monthly profit/loss, balance sheet and cash flow financial statements. Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the board finance committee, providing financial reports.
Coordinate the annual audit with an independent CPA and prepare the IRS 990 form. Oversee licensing, Secretary of State reporting, annual property tax exemptions, insurance and reporting requirements.
Oversee payroll, payroll liabilities, and benefits including PTO accrual and retirement plans.
Create and maintain excellent financial controls, policies and procedures.
Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting, and accounting. Oversee accounts receivable and payable.
Prepare budgets and financial reports for foundation grant applications and track reporting of foundation project/program budgets and expenditures. Work with the Development team for timely grant proposal and grant report submissions.
Human Resources (25%)
Manage and further develop SAL’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
Ensure that recruiting, hiring processes, and onboarding are consistent and streamlined.
Manage and implement all hiring and benefits administration, including working with vendors to identify and evaluate benefit plan options.
Hire and supervise staff and interns as needed.
Technology, Operations, & Organizational Leadership (25%)
Coordinate with managed IT services provider to ensure agency technology is running efficiently and smoothly, plan for future technology needs (software and hardware), budget for projects, and ensure contracted services are meeting the best needs of the organization.
Oversee and collaborate to manage the organization’s physical infrastructure, properties and system maintenance (phone system, security, cleaning, insurance, supplies, etc.).
Manage all vendor and contract relationships; including soliciting new bids for service and recommending new contracts or vendors.
Keep abreast of changing laws and policies regarding finance, insurance, and human resources to ensure agency compliance.
Provide leadership and accountability in areas of responsibility and in agency-wide Diversity, Equity & Inclusion, antiracism, anti-oppression, and intercultural work.
Develop and maintain emergency planning scenarios.
Oversee administrative functions, as well as facilities to ensure efficient and consistent operations as the organization scales.
Supervise and support our independent CPA and supervise an Administrative Coordinator.
Attend and contribute to departmental and organization-wide meetings as needed.
Participate in ongoing equity work and trainings.
Attend and support cultivation & fundraising events, public programs events, youth programs events, SAL celebrations, and community functions as needed.
Other duties as required.
A passion for SAL’s mission, values, and programs including a love of books and reading
A commitment to racial equity and social justice
Minimum five years of experience managing financial and accounting functions for an organization with a budget of at least $2-5 million annually
Experience managing a team.
Experience with long-term financial planning, budgeting, and resource management to support organizational and programmatic growth
A warm, authentic tone; excellent written and verbal communication skills
Outstanding organizational and time management skills; ability to prioritize multiple deadlines and tasks; excellent attention to detail
Diplomacy, a sense of humor, and the ability to maintain composure under pressure
A flexible and improvisational approach to problem-solving
Interest and ability to work as part of a highly collaborative team in an open-plan office and in a hybrid work environment
Proficiency with Quickbooks and Microsoft Office Suite required
Proficiency with Mac platforms a plus
What if you don’t have skills in every qualification listed above? Please apply anyway! Studies have shown that people from marginalized communities – such as women, LGBTQIA+, and people of color – are less likely to apply to jobs unless they meet every single qualification, and we want to hear from you.
In-person evening/weekend hours required at events, Board meetings, and fundraising gatherings (typically 4-5 times per month, September to June).
Note: Seattle Arts & Lectures is a fully vaccinated office and all medically eligible new staff members will be asked to provide proof of COVID vaccination.
COMPENSATION & BENEFITS:
This is a 40 hours/week full-time exempt position. Salary range is $110,000 – $120,000 per year (commensurate with experience and qualifications) with a robust benefits package, including:
Generous paid time off, including 20 vacation days/year starting your second year (15 days in year one), as well as wellness time, 3 personal days, and holidays
100% of medical, vision, and dental insurance, long-term disability, and group life insurance covered, including an Employee Assistance Program
403(b) retirement plan pre-tax distribution with a 3% gross salary match funded by SAL
Flex time as appropriate
Hybrid/remote schedule as appropriate with a laptop and support for some home office equipment; please note that new employees are expected to be in-office at least three days a week for the first three months.
Support and budget for professional development and growth
HIRING PROCESS & TIMELINE:
We will review applications on a rolling basis; priority will be given to candidates who apply before July 2
The hiring process will involve a phone interview, an in-person interview with the hiring team, and finalists will be invited to a final round of Zoom interviews with the entire SAL staff. Ideally, the selected candidate will begin in August.
Finalists will be paid a stipend of $250.
Send a resume and cover letter that tells us why this position is a good fit. Resumes submitted without a cover letter will not be considered.
Submit applications electronically in one PDF document to email@example.com. The email subject line should be “SAL Finance & Operations Director.”
Open until filled. For best consideration, please submit no later than 9 p.m. on Sunday, July 2
Contact Information for inquiries related to this position (email preferred):
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