General Manager / Employment
April 30, 2020
Organization Name: On the Boards
Organization Location: Seattle, WA
On the Boards, Seattle’s home for contemporary dance, theater and multidisciplinary performance, seeks an experienced General Manager. This person is detail-oriented, and has proven success in a collaborative, fast-paced arts administration environment, wants to be involved in all aspects of running an organization. The ideal candidate sees this role as step in a career path to Managing Director, Finance Manager, or Executive Director.
General Manager Key Responsibilities:
The General Manager’s responsibilities fall into the areas of Finance, Human Resources, and Business Planning and Administration
Finance – 50%
• Oversee and innovate the accurate processing, tracking, and recording of all financial transactions according to On the Boards’ standard procedures: 1) accounts payable on a consistent schedule, with payments allocated to the correct budget category in the chart of accounts; 2) accounts receivable following On the Boards’ invoicing procedures.
• Work with external Finance and Accounting Contractors to assemble information for external auditors for the annual audit, and organize each month’s financial close.
• Reconcile all transactions in the general ledger in accordance with GAAP and all earned and contributed income with PatronManager, our Salesforce-driven patron database on a monthly basis.
• Pay taxes and fees and prepare accompanying returns for city, county, state, and federal agencies.
• Maintain an up-to-date, organized, and easily accessible filing system of past financial records.
• Maintain inventory records and reconciliations.
• Issue regular financial reports for review and use by management and finance committee.
• Prepare and make bank deposits.
Human Resources – 25%
• Gather and enter information from new employees, vendors, and contractors, and innovate a more robust onboarding process.
• Maintain up-to-date and accurate payroll, timecard, tax status, health benefit and other personnel records, and submit payroll and taxes on a semi-monthly basis.
Business Planning and Administration – 25%
• Invoice OntheBoards.tv academic subscribers and process payments to activate their subscriptions. Work with OntheBoards.tv partners on new distribution initiatives.
• Draft rental agreements and complete invoices for entities renting space at the Behnke Center for Contemporary Performance.
• Draft and maintain tenant leases, keeping NNN and other changes up-to-date.
• Reconcile reports and create payments to OntheBoards.tv featured artists and partners.
• Serve as a resource to departments and staff in drafting and tracking organizational and departmental budgets. • Collaborate on multi-year budget planning, and business planning for new initiatives.
• Provide occasional administrative support to Executive Leadership as requested.
• Minimum three years Arts Administration experience with at least two years of non-profit accounting or bookkeeping experience
• Working knowledge of the QuickBooks accounting software packages
• Intermediate or above skills working in Excel
• Familiarity with Salesforce/PatronManager a plus
• Proven organizational and time management skills
• Highly accurate with attention to detail
• Ability to work independently, and as part of a team
• Excellent written and oral communication skills
Status: Full Time, Exempt
Reports to: Executive Director
Supervises: Finance and Bookkeeping Contractors
Benefits: Eligible for company paid medical, vision, and dental insurance as well as short-term and long-term disability, accidental death and dismemberment and life insurance. Additional benefits include a subsidized ORCA card and/or parking pass and generous paid time off including 12 holidays, vacation, and sick leave.
To Apply: Email cover letter, resume, and three professional references to email@example.com (subject line: General Manager Search). Position open until filled, with interviews to begin mid-March. Candidates will be subject to a background check.
On the Boards is an equal opportunity employer and is committed to a diverse, accessible workplace, and to supporting our staff with ongoing career development opportunities. Our building and offices are ADA accessible and we strive to make any additional accommodations. People of color, people with disabilities, women, and LGBTQIA+ candidates are strongly encouraged to apply. Must have, or be willing to acquire, legal authorization to work in the United States.
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