MoPOP Registrar, Loans / Employment

December 22, 2023

Organization Name: MoPOP

Organization Location: Seattle, WA

Type: Employment

Fee: Free


Why MoPOP?
We’re really glad you’re thinking about joining the team at MoPOP! We believe pop culture is a universal language capable of building connections across a range of people, no matter our differences in race, religion, gender, age, sexual orientation, ability, education, socio-economic status, ethnicity, country of origin, or any other characteristic that makes us who we are. For more than twenty years, we have been showcasing how music, film, fashion, video games, sports, and more spark those connections and create a lasting cultural impact.

MoPOP provides both a physical space and an emotional and intellectual opportunity for people from any background to explore, find and build community, and recognize their own creative potential. This applies not only to our guests, but also to our staff — be it in designing an educational program to engage the next generation of creators, trying to reach a new audience with a marketing initiative, preserving an artifact in our collection, or providing excellent customer service to a visitor. If this sounds like something you’d be into, we’d love to hear from you!

MoPOP’s Mission and Commitment to Diversity, Equity, Inclusion, and Accessibility
Our mission is to make creative expression a life-changing force by offering experiences that inspire and connect our communities. A nonprofit grounded in five core values — open arms, creative exchanges, light bulb moments, pursuing excellence, and excitement — MoPOP is actively committed to ongoing learning in the areas of diversity, equity, inclusion, and accessibility (DEIA). In partnership with our community, we hope to also develop safe spaces for their application. This includes taking steps to continue increasing our awareness of institutional “-isms,” as well as uncovering and undoing the ways they show up in museum culture. We recognize this is a process that requires intentionality, energy, and resources, and we are developing a DEIA framework that can cultivate a work environment and museum experience that is truly welcoming for all.

We are committed to creating an inclusive and equitable workplace, and we are proud to be an equal opportunity employer. We believe that having staff, interns, and volunteers with diverse backgrounds enables us to better meet our mission and encourage BIPOC, women, and LGBTQIA+ individuals to apply. We acknowledge that our work to build safe spaces and better systems for traditionally marginalized groups is ongoing and will require constant vigilance and expect all MoPOP employees to be part of our DEIA journey.

Position Summary:
MoPOP is seeking a detail-oriented Registrar to focus on growing and expanding loans of MoPOP’s expensive Pop Culture Collection. The Registrar, Loans role is responsible for supporting the full breadth of the curatorial, collections and exhibitions teams with fine detail in intaking, researching, cataloging, and adding new objects to the MoPOP collection. They work alongside the Mountmaker/Preparator to customize and optimize display and storage, to preserve and maintain the integrity of the artifacts, this includes a vast knowledge and understanding of preservation and conversation. As a collections team, the RPC supports installation and deinstallation of artifacts across MoPOP’s 13 galleries.

Essential Job Duties (additional duties as assigned):
Collection + Loans Management
• Alongside MoPOP counsel, process and implement Permission Agreements, photo licenses, and collections related contracts.
• Work alongside MoPOP curators and create and maintain digital and paper records for all aspects of work around Incoming and Outgoing loans.
• Support Registrar, Permanent Collections in cataloguing, auditing, and other tasks related to maintaining MoPOP’s extensive permanent collection.
• Identify old and abandoned loans for reconciliation.
• Coordinate fine art shipping and/or overnight shipping arrangements to and from lenders.
• Work with outside underwriters to obtain certificates of insurance for incoming loans.
• Field online requests from Collections inquiries for incoming and outgoing loans and donations.
• Collaborate with the full Collections staff to research and facilitate best practices/standards in material science of exhibition installation in coordination with Collections department, Exhibits department, Curatorial Director, and outside conservators.
• Collaborate within Collections department to support disaster planning and relief guidance to museum employees including researching and stocking materials and staff training across departments.
• Collaborate with Collections colleagues to keep policy documents current including the Facility Report and the Collections Management Policy and support quarterly vault inventory + audit.
• Track object space (gallery and storage) HVAC readings and maintain equipment.
• Support the Registrar, Permanent Collection with the internship and volunteer program by participating in the intern/volunteer’s education.
• Provide interdepartmental communication and coordination as related to incoming and outgoing loans.

Collection Stewardship
• Participate in exhibit installation and de-installation for semi-permanent galleries, including collections specific gallery maintenance, scheduling movement, tracking new locations in collections database, and packing artifacts for storage, travel, or return to lenders.
• Organize and plan artifact gallery swaps for loaned objects including communicating interdepartmental deadlines.
• Work alongside the full Collections team to standardize TMS data for object inclusion in the online collection and tracking all coordination in TMS and object files.
• Act as one of departmental couriers and MoPOP representatives for loans from the collection and traveling exhibits installations.
• Interdepartmental communication and coordination as related to permanent collection objects including image and oral history requests and usage and credit line clearances.
• Lead Collections workroom and vault tours, represent MoPOP at conferences and presentations, and leverage MoPOP’s collection to continue to cultivate a culture of philanthropy.
• Support our internal culture which inspires and empowers our staff to live our mission to its highest standards.
• Contribute to a consistent customer service standard across all departments.
• Work to ensure customer service is ingrained at the core of the team and is reflected outward to our guests and other staff.
• Commitment to participating in anti-racism work, learning about the ways institutional racism impacts the workplace, and supporting teammates in operationalizing DEIA strategies in the department.

Preferred/Desired Qualifications:
• Thorough and keen knowledge of registration industry standards, methods, and practices; professional museum standards in registration procedures; basic conservation for varied artifacts and materials; and best-practice methods of documenting, storing, handling, packing, and shipping artifacts.
• Understanding of and familiarity of various means of local, national, and international art transport and demonstrated experience with contract standards.
• Strong knowledge of legal and ethical issues related to museum collections, insurance, donations, gifts, bequests, and deaccessioning procedures.
• Proven ability to work with proprietary and confidential information.
• Excellent computer skills and experience with a museum collections database (The Museum System preferred).
• Demonstrated attention to detail, with strong organizational skills to manage a continuous workflow in a high volume, multi-tasking environment.
• Valid WA State driver’s license. This is needed to transport artifacts or to be a second person in the van in case of emergency.
• Flexibility to handle multiple requests simultaneously and a strong ability to analyze and resolve problems.
• Ability to work independently as well as in collaboration with multiple team members in the department and across the organization possessing excellent verbal and written communication skills.
• Sound judgment and problem-solving skills; ability to understand when to escalate questions and issues to appropriate parties.
• Excellent interpersonal and communication skills and demonstrated customer service orientation.
• Ability to work comfortably in an environment where workloads and task priorities vary daily.

This regular full-time position includes Medical/Vision insurance, Dental insurance, Life/AD&D/LTD insurance, 3.08 hours of accrued Vacation per bi-weekly pay period, Seattle Sick/Safe, 2-7 Floating Holidays dependent on hire date, 8 Company Holidays paid throughout the year, EAP, 401k plan with vested match schedule once eligible, and subsidized transportation benefits for Orca Pass or parking.
Salary: 72,446.40 annually
Please email if you need reasonable accommodations during the application or hiring process.

Opportunity Website