Northwest Folklife / Performer Experience Internship

February 28, 2019

Type: Internships

Fee: Free


Northwest Folklife Internship Program: Interning at Northwest Folklife can provide the experience you need to gain a career in event planning, festival production, the music industry, nonprofit management, community organizing, marketing, fundraising and a whole host of other fields. Interns at Northwest Folklife take on a significant role in executing the largest community arts festival that is committed to access-for-all, removing all financial barriers to create the most inclusive, wide-reaching experiences for people of all ages and cultural backgrounds in the nation, and learn how to increase visibility and strengthen the sustainability of a nonprofit organization.

Before you apply:
 Housing and transportation are not provided. Prospective interns should carefully consider their financial needs as the internships are unpaid.
 Start and end dates, hours per week, and days of the week are all negotiable based on the intern’s availability
 All applicants must be able to commit to working Memorial Day weekend, (May 24 – 27, 2019) NO EXCEPTIONS
 Academic credit for internships must be arranged by the intern with their sponsoring institution. Academic credit is up to the discretion of the intern’s college or university
 Computer resources are limited; prospective interns with laptops are encouraged to apply

Title: Performer Experience Intern
Internship Length: January 2019 – June 2019
Hours per week: 15
Reports to: Performer Relations & Communications Coordinator

Performer Experience Intern should be an enthusiastic team member who’s inspired and passionate about learning the behind-the-scenes logistics of the largest community run festivals in the nation. This personal and unique position allows you to interact with thousands of performers in the Pacific Northwest to ensure all festival participants know vital communications in order to make sure the entire festival runs smoothly- who is doing what, where to go, what to do, when to be somewhere and at what time.

Responsibilities before the Festival
 Supports the programming hotline and inbox with exceptional customer service. When issues occur, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution
 Assist with advancing programmatic elements of performances, in collaboration with the production department with time restricted deadlines
 Help gather and compile stage diagrams, input lists, emcee messages and informational festival documents for an average of 70 venue technical books across 25 different venues during the festival weekend
 Update numerous communication materials to make sure all festival participants all have the right information that they need to execute their performance well
 Coordinate printing and distribution of communication materials and day-of logistics in performers Final Performer Packet
 Assist with compiling, organizing and implementing hundreds of programming schedule signs at all venues
 Create, design and implement a day-of logistics reminder to all scheduled participants about all communication correspondence leading up to the festival

Responsibilities during and after the Festival
 Intern will help manage the Performer Registration booth for a welcoming experience. Tasks include: checking programmer hotline for any updates and cancellations, daily set-up and close down of booth, greet and offer hospitality to all arriving performers, track the distribution of VIP buttons, distribute and receive travel reimbursement forms.
 Collect and organize performers travel reimbursement forms in a spreadsheet
 Compile and create a Master Evaluation Book from evaluation forms and comments found in the technical books. Once removed, clear and recycle unneeded material in all technical books
 Create, design and implement a mass communication message to all scheduled participants about their personal experience, including a survey
 Attend and participate in an all staff debrief meeting about this year’s Festival

 Exceptional communication skills
 The ability to work as part of a fast-moving team
 The ability to work with grace under pressure
 The ability to deal with small details and connect them to a larger whole
 Knowledge of or experience with cultural arts in the Pacific Northwest
 An open mind and desire to discover new kinds of music and dance
 A working knowledge of Word, Excel, Outlook, Google and different software’s and databases
 Ability to work individually as well as in groups
 A desire to obtain the skills for event production
 Strong organizational skills
 A healthy sense of humor
Additionally, anyone with a love of music, arts, and culture is encouraged to apply.

Identified Learning Outcomes:
 Builds and maintains sustainable relationships with performers and participants through interactive and personal relations communication
 Develop an understanding of event production by working with programmers, production teams, marketing teams, volunteer coordinators, and development teams
 Create and compile technical requirement books for Stage Managers and Sound Mangers (an essential skill for anyone interested in a programming career)
 Gain networking skills – make connections with artists, performers, sponsors, and production teams

To Apply: Please attach your resume and cover letter to an email to with Performer Experience Internship and your name in the subject line.