Programs Assistant – Temporary / Employment

September 19, 2022

Organization Name: Henry Art Gallery

Organization Location: Seattle, WA

Type: Employment

Fee: Free


This position is temporary and anticipated to be at least through November 30, 2022. The temporary Programs Assistant will provide administrative assistance in support of the Henry’s public and youth programming including lectures, performances, workshops, and events. This will include overseeing elements such as ticketing and registration, project timeline tracking, and paperwork administration and filing.

STATUS: Temporary; FLSA non-exempt; non-befitted.

SCHEDULE: 32-36 hours per week, Tuesday-Friday, with some evening and weekend work required depending on programs calendar.

PAY RATE: $25 per hour

REPORTS TO: Associate Curator of Public & Youth Programs

ESSENTIAL FUNCTIONS: Duties and responsibilities include, but are not limited to:

• Supports Associate Curator of PYP in managing the schedule of programs and timelines for projects.
• Administers contracts, check requests, and related paper-work for programs.
• Manages online program ticket sales through Shopify; oversees registration, ticket, and RSVP management.
• Oversees program attendance tracking and recording.
• Takes detailed notes during program planning meetings and community partner meetings in coordination with Associate Curator of PYP.
• Works with Associate Curator of PYP and museum stakeholders to develop and implement evaluation strategies across programs.
• Works with Visitor Experience team to coordinate check-in, set-up, and break down procedures as needed for various programs.
• Other duties as assigned.

• Experience with administrative project coordination.
• Experience with Excel, inputting data into content management systems, and managing online ticketing or registration processes (experience with Shopify a plus).
• Excellent interpersonal skills and positive attitude that supports department’s goals.
• Excellent written and oral communication skills; ability to communicate professionally with diverse constituencies such as artists and guest lecturers.
• Ability to manage and respond effectively to multiple tasks and meet deadlines.
• Team-oriented with the ability to take initiative and anticipate actions needed.
• Must be able to work weekends and evenings as required per the programs calendar.
• Must be able provide set up and tear down for events, which sometimes may include lifting or team lifting heavy objects (40+lbs).
• Experience or interest in working with artists or creative production projects such as music, dance, theater, etc.
• Experience or interest in working in public engagement and learning.

Please see website for more details.

Opportunity Website