Seeks Auction Volunteer Coordinator (Contract) / Employment
February 1, 2020
Organization Name: Pratt Fine Arts Center
Organization Location: Seattle, WA
Title: 2020 Auction Volunteer Coordinator
Reports to: Director of Development
Temporary Contract: Remote, with some onsite meetings and onsite for event and event set up
Description: Support Pratt’s signature annual gala event! Work alongside artists, art patrons, Pratt’s
staff, and community volunteers to help support Pratt Fine Arts Center at the Annual Fine Art Auction.
This contract position offers hands-on learning in a fun and fast-paced environment.
Pratt Fine Arts Center is an equal opportunity employer and committed to diversity, equity, and inclusion. People of color are encouraged to apply.
Maintain and update a database with contact information for 100 volunteers
Coordinate all the details of volunteer shifts. Recruit volunteers for all shifts (using Pratt’s database of contacts), communicate and confirm with volunteers in advance of the event.
Supervise volunteer teams during set-up, during the auction events, and during load-out and
Wrap-up after the event by updating volunteer jobs and contact information in the organizational database
Minimum Qualifications Include:
Strong interest in local arts sector, particularly non-profit arts organizations
Some experience working, studying, or volunteering in arts or nonprofit organizations
Proficient computer skills in Excel, Google sheets, and other MS software
Excellent organizational skills and attention to detail, with a proven ability to meet deadlines
Excellent written and oral communication skills
A patient, positive, clear and assertive communication style via phone, email, and in person
Leadership experience, especially leading a team in a chaotic environment is preferred
Preferred Qualifications Include:
Experience serving diverse populations
Demonstrated commitment to diversity, equity and inclusion
Event Description: Pratt’s Annual Fine Art Auction will be held at Magnuson Park Hangar 30 on
Saturday, April 25, 2020. The event, Pratt’s premiere fundraising gala, features over 200 original works
of art and 500 guests, and promises to be the most exciting art auction in the city.
Position runs mid-February through the month of April, and requires on average 5-10 hours per week.
Majority of the work is done remotely, soliciting volunteers and building a Google volunteer spreadsheet; with some of the work done at Pratt and at the Auction venue
Auction committee meeting attendance is strongly recommended (once a month at Pratt)
Must be available to work on site during the event Friday, April 24th (installation) and Saturday April 25th (Auction day); and some part of each day during the week of the auction
Organization Info: Operating as a nonprofit 501(c)3 organization since 1976, Pratt has had a huge impact on the creative health of our community and launched the careers of many established local, regional, and nationally known artists. What began as a small arts center with big dreams has grown to become a beloved resource for thousands of students and hundreds of working artists annually.
To foster a creative, inclusive art‐making community, providing access to quality education and
professionally equipped studios for everyone. We promote the joy and transformative power of art and
actively support the development of visual artists.
Please send resume & letter of interest, emphasizing any volunteer management experience to Natalie
Miller, Access Fund & Procurement Manger at firstname.lastname@example.org. No calls or drop-ins, please.
Application Deadline: Saturday, Feb. 1st 2020
Questions? Contact Natalie Miller, Access Fund & Procurement Manger at email@example.com
Auction CoordinatorJobs In The ArtsPrattVolunteer Coordinator