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Art with Heart (AWH) Bookkeeper (part time, contractor position)

Art with Heart (AWH) is a nonprofit organization based in Seattle with a vision to spread the healing power of creative expression to kids facing trauma or adversity. We do this through our portfolio of therapeutic activity books for kids K-12, companion curricula for the adults supporting them, trainings, and online resources.

Since our inception in 1996, we have empowered over 200,000 kids with our books and 4,000 educators, therapists, and other youth-serving adults with our trainings and resources. Our office is currently located near Seattle University in the Childhaven building off Broadway in Seattle, WA. We have a $750,000 annual budget with funding coming from individuals, foundations, events, and the sales of our books and resources.

For more information, visit artwithheart.org.

Bookkeeper Responsibilities:

Maintain the General Ledger (GL)
– Prepare and review monthly financial statements for the Executive Director (ED)
– Prepare year end GL for Accountant’s preparation of 990 and Financial Statements
– Answer questions by Board and ED
– Post Adjusting Journal Entries (AJEs) as needed for accrual accounts and others
– Calculate and post depreciation expense and maintain equipment records

Human Resources and Payroll
– Acquire and administer employee benefits, including medical, dental and vision insurance
– Track vacation and sick time
– Administer SIMPLE IRA
– Prepare bi-monthly payroll
– Prepare and pay all federal and state payroll taxes
– Prepare year end W2s and 1099s
– Maintain employee records

Sales recording and Accounts Receivable Inventory
– Record sales from Shopify into Quickbooks
– Prepare invoices for Purchase Orders and track payments
– Record sales processed by Eventbrite and other sources
– Record, report, and process Washington State sales tax
– Record publication purchases and process payments
– Record adjustments to inventory for non-cash distributions
– Conduct annual physical inventory

Donation Processing and Recording

Process donation checks and credit card payments recorded by Shopify, Benevity, and
other channels
– Send monthly reports to Development for reconciliation with Sales Force

Banking
– Process donation checks and credit card payments recorded by Shopify, Benevity, and other channels
– Send monthly reports to Development for reconciliation with Sales Force
– Maintain checking and credit card accounts by weekly reconciliation of direct bank feeds
– Conduct monthly reconciliations of all accounts
– Make bank deposits as needed
– Process payments of credit card accounts

Accounts Payable

– Record all bills as received and prepare timely payments
– Monitor expenses charged on credit cards and post to correct expense account
– Monitor vendor contracts
– Set up vendors for 1099 tracking

Budgeting
– Record all bills as received and prepare timely payments
– Monitor expenses charged on credit cards and post to correct expense account
– Monitor vendor contracts
– Set up vendors for 1099 tracking
– Assist ED with budgeting
– Track performance
– Annual filing of information
– Prepare annual filings with State of WA, including Corporation and Charitable filings with Secretary of State
– Experience and qualifications

Must have at least 2-years of experience with Quickbooks Online Accounting software.

Reporting
Position reports to Executive Director.

Hours and Wage
Hourly fee: $45/hour
This is a part time, contractor position averaging 20-25 hours/month with a highly flexible schedule.

Employment policy – As an equal opportunity employer, AWH embraces diversity and does not discriminate in employment on the basis of age, race, creed, gender, religion, marital status, veterans’ status, national original, disability or sexual orientation.

To apply, please email Heidi Durham at heidi@artwithheart.org

Opportunity Website

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