Seeks Community Engagement Programs Manager / Employment

December 13, 2019

Organization Name: AIA Seattle

Organization Location: Seattle, WA

Type: Employment

Fee: Free


AIA Seattle is one of the largest architectural associations in the US, with an inspiring community of members who are passionate and engaged in our changing city. AIA Seattle is seeking a Community Engagement Programs Manager to further AIA’s strategic goal of deploying design to make a difference, by leveraging design to promote ethical urbanism, engaging young people in design thinking, and improving the profession’s approach to community engagement.

Essential Job Functions

Steering Committee Management (5%)
Convene, guide and support a new board-level leadership group responsible for achieving AIA Seattle’s community engagement goals.
• Translate strategic and annual plans into committee work plans, and hold committee accountable for planned outcomes
• Inspire and engage committee members through collaborative facilitation and clear roles and responsibilities
• Schedule meetings, prepare agendas, reserve meeting room, and communicate with committee members
• Oversee annual committee member nominations and appointments

Seattle Design Festival Project Management (45%)
Produce the annual Seattle Design Festival on behalf of Design in Public (a strategic initiative of AIA Seattle), with the goals of demonstrating the relevance of design thinking, empowering community to leverage design, and promoting a culture of collaboration among the design professions.
• Project management. Drive and own festival project management and production schedule; prepare, monitor and implement detailed project management plans, timelines and strategies. Produce the Design Block, opening party, or any other programs the board decides to undertake. Oversee festival logistics, including permitting, event set-up, equipment and rentals, security, etc.
• Volunteer management. Recruit, convene and empower festival planning committee. Recruit and manage festival day-of volunteers.
• Partnerships. Build and maintain positive relationships with current and potential partners, including partner organizations, venues, local businesses, schools and other stakeholders. Manage program call for proposals and selection process, and work with committee to develop program schedule.
• Finance and fundraising. Manage and monitor overall festival budget and deliver programs within set financial parameters. Establish earned income goals and strategies to support festival growth. Support fundraising staff in grant applications. Engage and acknowledge festival sponsors and create opportunities for sponsor recognition and benefit.
• Communications and evaluation. Collaborate with communications staff and adhere to communications schedules and deadlines. Track festival success metrics and prepare final report; evaluate effectiveness of implemented strategies, partnerships and budgets.

Center for Architecture & Design (10%)
Promote Center for Architecture & Design programming and partnerships.
• Facility. Own AIA Seattle’s role in creating a welcoming and engaging environment for visitors and members. Promote improvements to Center physical space to enhance participation by both local and remote visitors and members.
• Programming. Coordinate co-programming with Center co-owner Seattle Architecture Foundation, AIA member committees, and allied organizations to amplify Center impact. Increase Center utilization for Seattle Design Festival.

Exhibit Strategy and Selection (15%)
Lead Center exhibit program.
• Facilitate creation of goals and success metrics for Center exhibition program
• Lead development of annual exhibit plan that advances strategic objectives of all partners in the Center
• Facilitate selection of individual exhibits and oversee development of new exhibits
• Collaborate with Gallery and Administrative Associate as they design, install and promote exhibits
• Support development staff to pursue exhibit funding
• Coordinate with other staff, members and volunteers to align programming with exhibit themes

Youth Outreach and Engagement (10%)
Create new partnerships and programming to engage youth in design thinking.
• Introduce youth programming as a core part of the Seattle Design Festival
• Collaborate with, support and fund partner organizations to fulfill AIA Seattle’s youth engagement goals

Education Program Management (15%)
Initiate, manage and produce an education for design professionals that improves community engagement in the design process.
• Leadership. Convene and facilitate content experts to develop rigorous programming. Track program success metrics and prepare final reports; evaluate effectiveness of implemented strategies, budgets, staffing, and make recommendations for future programs. Support national replication of programming as appropriate.
• Project management. Drive and own education project management; prepare, monitor and implement detailed project management plan, timeline and strategies. Compile and deliver to the communications team all program information required for marketing and communications and adhere to communications schedules and deadlines.
• Relationships. Manage volunteer planning task force, program staff and interns in their program work. Build and maintain positive relationships with current and potential partners, including partner organizations, venues, and other stakeholders.
• Finance. Manage and monitor overall program budget and deliver programming within set financial parameters; report to the Executive Director and Controller on income and expenditure for individual projects and events and ensure that cost efficiencies are maximized. Set and manage to earned income targets.

Job Skills and Attributes
• Enjoy facilitating the voices of others and leading from behind
• Courageous collaborator that values success of the collective
• Education and architecture background are not requited, but a fluency in design topics and interest in the built environment highly desired
• Handle details well, and manage projects thoroughly and accurately
• Excel at partnership development, and balance approachability with assertiveness
• Embody an entrepreneurial approach to work, and display comfort in meeting financial targets
• A commitment to equity, diversity and inclusion

Job Qualifications
• Requires BA Degree or equivalent, preferably in a non-profit management or design field
• Minimum 5 years of related experience
• Successful experience managing large-scale events
• Demonstrated ability to construct and manage budgets
• Experience managing volunteers
• Ability to lift up to 20 lbs

About Us
AIA Seattle offers a competitive salary and benefits package. We are a small office that supports flexibility, creativity, leadership and the professional development of all our staff. We actively seek applicants with a range of backgrounds, viewpoints and work styles. One of our organizational goals is to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and non-binary people. Through all our programs and processes, we are working to value and promote diversity. We provide equal employment opportunities to all individuals. If you would like accessibility accommodations during the job application process, please contact us directly.

Opportunity Website