Seeks Graphic Arts Specialist / Employment

June 17, 2021

Organization Name: Public Affairs and Communication

Organization Location: Tacoma, WA

Type: Employment

Fee: Free


Do you like being creative? Do you enjoy creating visual concepts to communicate ideas? Do you have experience combining art and technology? If you answered yes, then we are looking for you!

Tacoma Public Utilities, Public Affairs & Communication division, is seeking an experienced Graphic Arts Specialist to support basic graphic design and administrative tasks related to production and design. In addition to supporting a team of communications professionals, work will include managing print jobs, working with the mailroom, trafficking design files, managing production timelines and calendars, and coordinating inbound production requests.

Responsibilities include:

  • Create designs and layouts for assigned graphic arts projects
  • Work within a variety of brand guidelines
  • Exchange native files and design assets with third-party design vendors
  • PowerPoint presentation formatting and design
  • Manage print job requests, quotes, timelines and proofs
  • Communicate with vendors and suppliers regarding special production requirements; place special orders for materials and supplies as needed
  • Work with mailroom on planning direct mailings, bill package needs, and flier distribution on campus
  • Work with facilities on installing signage and distributing stall posters
  • Proofread publications and other communications materials
  • Oversee general communications inboxes and share requests with the appropriate team members
  • Verify correctness of lobby materials and signage after posting
  • Work in digital asset management tool
  • Maintain Owned Channel Guidelines
  • Review deliveries in the vault or warehouse
  • Prepare and maintain a variety of records related to the time and supplies used on each job and record job history details to facilitate exact reprints.
  • Processes work orders and billing information
  • Maintain form number master list and work with printer to develop forms
  • Review incoming assignments to assess scheduling needs; determine appropriate priorities and schedule accordingly; accommodate rush jobs as needed
  • Consult with account managers and internal clients to discuss job requirements, alternative approaches and time and cost constraints; explain and resolve problems and develop solutions on assigned projects
  • Communicate with other division staff and vendors to coordinate production efforts and provide specific instructions as needed; monitor job progress
  • Maintain calendar, timelines, and reminders for owned communications channels


An equivalent combination to: 
  • Graduation from high school
  • Two years of college-level training in fine arts, commercial art or related field and four years of experience in graphic arts design and production OR
  • Four-year college degree in the field of art/design and two years of experience in graphic arts design and production

Selection Process & Supplemental Information

This recruitment is being managed by Marisa Tetreault; if you would like to be notified of similar opportunities or stay connected with things going on at Tacoma Public Utilities and the City of Tacoma, connect with me on LinkedIn!

Opportunity Website

EmploymentGraphic Arts SpecialistTacoma