Seeks Operations & Program Manager / Employment
October 31, 2019
Organization Name: Glass Art Society
Organization Location: Seattle, WA
Who we are:
The Glass Art Society is an international non-profit membership organization founded in 1971 whose purpose is to encourage excellence, to advance education, to promote the appreciation and development of the glass arts, and to support the worldwide community of artists who work with glass. The Society strives to stimulate communication among artists, educators, students, collectors, gallery and museum personnel, art critics, manufacturers, and all others interested in and involved with the production, technology and aesthetics of glass. We are dedicated to creating greater public awareness and appreciation of the glass arts.
This is a full-time position and reports to the Executive Director.
• Manage the day-to-day business operations of GAS, including staff supervision, scheduling, and delegation of duties as directed by the Executive Director
• Support Executive Director with general day-to-day human resources and operational matters
• Coordinate and drive on-boarding for new employees (e.g., new hire paperwork, orientation activities, new hire training, etc.)
• Ensure office security, including the maintenance of passwords
• Serve as staff representative to Education, Green, Diversity, and Community Empowerment committees
• Maintain minutes of committee meetings
• Work with committee chair to move projects forward
• Prepare committee reports for the monthly Board meeting
• Manage Member Exhibition Program
• Work with Executive Director to secure sites and regional partners
• Oversee calls and organize juries
• Ensure professional installation and deinstallation
• Work with Communications + Social Media manager and regional partners to advertise and promote
• Other duties as assigned
• Coordinate and manage conference presenters
• Work with the Executive Director to create and maintain the conference assignment grid for Board members
• Provide conference support and wrap-up including preparation of registration reports; “thank you” letters; Goblet Grab oversight and follow-up, etc.
• Work with the Volunteer Coordinator to manage the work exchange program:
• Serve as primary staff contact
• Recruit volunteers and work exchange participants
• Assess, in partnership with the Volunteer Coordinator and local conference committee, to determine positions needed, schedules, etc.
• Create registration for work exchange and volunteers in GAS module and on GAS website; update forms, website, etc., with information about jobs, registration process, calendar, etc.
• Liaise with local volunteer committee (if applicable)
• Ensure thank you letters are sent to all participants
• Invoice individuals without timesheets/required number of hours for work exchange
• Other conference duties as needed
We’re looking for someone who is:
• A “people person” that is excited to be part of the GAS team
• Obsessively organized with a strong attention to detail
• A self-starter that takes strong initiative
• Collaborative in working with staff, Board, and community partners
• Flexible in responding to and working with shifting priorities of cyclical projects
• Committed to an “all-hands-on-deck” way of working, especially during conference season (this includes but is not limited to helping answer phone calls, assisting with inquiries about navigating and using the website, helping with conference registration, and traveling to/participating in the management of the conference)
• An independent worker but can also work well as part of a team in an often fast-paced, non-profit environment
• Experienced with visual arts organizations (glass experience is a plus!)
Our ideal candidate will have the following:
• Bachelor’s degree or equivalent education/experience
• Excellent communication skills: verbal, written, electronic
• Event planning experience
• Strong office and people management skills
• Proficiency with Adobe, Microsoft Office Suite, including Excel, and other online applications
• Some graphic design experience is a bonus!
To apply, please submit a cover letter and resume to email@example.com. No phone calls, please.
The Glass Art Society is an Equal Opportunity Employer, encouraging and supporting diversity of glass art, artists, and employees.
EmploymentManagerOperationsOperations ManagerProgramProgram Manager