Senior Business Analyst – Public Art at Sound Transit / Employment
Deadline
April 30, 2023
Organization Name: Sound Transit
Organization Location: Seattle, WA
Type: Employment
Fee: Free
Discipline:
Salary range is $55k to $130k, with a midpoint of $85k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.
Sound Transit also offers a competitive benefits package with a wide range of offerings, including:
– Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
– Long-Term Disability and Life Insurance.
– Employee Assistance Program.
– Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
– Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
– Parental Leave: 12 weeks of parental leave for new parents.
– Pet Insurance.
– ORCA Card: All full-time employees will receive an ORCA card at no cost.
– Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
– Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.
GENERAL PURPOSE:
Under general direction, the Public Art (PA) Senior Business Analyst coordinates and administers Sound Transit Art Program (STart) division initiatives and projects, primarily coordinating the efficient processing of contract actions and invoice payments while maintaining accurate tracking systems, and includes generating detailed financial and artwork stewardship reports from the STart database. The PA Senior Business Analyst performs the full range of analytical, research, and problem-solving duties and participates in the development, implementation, and administration of assigned projects for STart; assists with monitoring the STart and Architecture budget resources in line with department goals and objectives; compiles PA predictive reporting; coordinates logistics for artist selection panels, educational material creation, public outreach and various STart events; provides input and guidance into developing processes, policies, and procedures for department functions; and performs projects as assigned by the Deputy Director of Public Art. The position supports the implementation of public art projects with STart staff across Sound Transit’s three-county service area.
ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
– Supports annual budget process for STart; puts together mid-year and year-end forecast along with upcoming-year and out-year budgets for each project, including expense and project budgets.
– Completes regular reviews of division budget and spending with STart management.
– Acts as Department Spend Control Lead for the division; be the expert on Enterprise 1 operation, handle requests for help making changes to POs, approval routes, requisitions, invoice payment and contract changes, etc.
– Manages data system for active contracts and invoice payment as well as for tracking the stewardship of the Sound Transit public art collection.
– Manages the procurement process for the division creating working files, including staff reports, requisitions, change orders, and processing invoices.
– Completes regular reviews of division budget and spending with PA management, Project Control and Finance.
– Supports annual budget process with STart DD that includes year-end forecast and upcoming year cash flow for each project including expense and project budgets.
– Develops and coordinates division initiatives and projects; takes assignments from original concept through final implementation.
– Monitors and reports PA sponsored training participation to the PA management and staff.
– Develops and maintains effective systems to manage PA records, communications, and efficient intradepartmental collaboration and coordination (e.g., Microsoft Teams, SharePoint, HUB, shared drives, etc.).
– Oversees a variety of reports and presentations related to projects and department metrics; works with management staff to ensure reports and presentations are effective and completed according to Agency standards and in a timely manner; coordinates directly with DD of STart and department management to review and finalize materials.
– Collaborates with the Deputy Director of PA to coordinate allocation of department resources, and implementation of plans and programs in-line with department goals and objectives and agency values; assists with special projects; interfaces with department staff to ensure effective communications of department goals and objectives; and facilitates implementation of agency goals.
– Works with PA management and staff to formulate, implement, and sustain effective programs, procedures, and process improvements.
– Works to research processes and create efficiencies and better reporting of department information, data, and metrics through existing and new department reporting mechanisms to a variety of audiences. Prepares, analyzes, and reports on STart artworks for internal and external audiences.
– Support as needed to the PA management in department space planning efforts, vendor contracts, procurement processes, staff retreats, and other functions critical to the department.
– Manages and leads projects in assigned area of responsibility; develops and manages project specific scopes, schedules, and budgets; interfaces and works cooperatively with other Agency departments to support Agency wide programs.
– Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.
– Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
– It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
– It is the responsibility of all employees to integrate sustainability into everyday business practices.
– Other duties as assigned.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor’s degree in Art History, Public Art, Library Science, Business Administration, English, or related field and four years of experience performing project management, supporting artwork or creative projects, and analytical duties and/or experience providing high level project/program support to executive level staff; Or an equivalent combination of education and experience.
Required Licenses or Certifications:
Valid state driver’s license.
Required Knowledge and Skills:
– Project and contract management principles and practices.
– Methods and techniques of data collection, research, and report preparation.
– Principles and applications of critical thinking and analysis.
– Principles and practices of budget preparation and administration.
– Principles and practices of record keeping and records management.
– General principles, practices, and procedures of Public Art Programs.
– Pertinent federal, state, and local laws, codes, and regulations.
– Principles of business letter writing and report preparation.
– English usage, spelling, grammar, and punctuation.
– Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
– Proficiency utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
– Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the public.
– Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and management.
– Participating in the management of assigned projects or project areas.
– Using technical concepts and general project management tools and techniques to effectively coordinate a project and solve complex problems in creative and effective ways.
– Collecting, evaluating, and interpreting information and data from multiple sources.
– Conducting research and analysis and providing appropriate recommendations based on findings.
– Participating in the development and administration of policies and procedures.
– Preparing clear and concise analytical, administrative, and financial reports.
– Interpreting technical information for a variety of audiences.
– Assisting with budget preparation and administration.
– Coordinating projects with multiple tasks and re-prioritizing as needed.
– Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, Agency staff, or other agencies on sensitive issues in area of responsibility.
– Responding to inquiries and in effective oral and written communication.
– Working cooperatively with other departments, Agency officials, and outside agencies.
Physical Demands / Work Environment:
– Work is performed in a standard office environment.
– The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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